CONFERENCES AND SPECIAL EVENTS COORDINATOR



JOB NO.: 91529-AS

Work Type: Staff-Full Time

Department: G SERV/HUMAN RES/TALENT MGMT


Location: Madison

Categories: Event Planning, Program Coordination, Extension, Outreach, Public Engagement, Office & Administrative Support

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 91529-AS

Working Title: Conferences and Special Events Coordinator

Official Title: SR ADMIN PRGM SPEC(R07BN) or ADMIN PROGRAM SPEC(R07DN) or ASSOC ADMIN PRGM SPEC(R07FN)

Hiring Department: A022050-GENERAL SERVICES/OFFICE OF HUMAN RESOURCES/TALENT MGMT

FTE: 60% - 100%

Anticipated Begin Date: SEPTEMBER 13, 2017

Term: This is a renewable appointment.

Advertised Salary:

Minimum $42,167 ANNUAL (12 months)
Depending on Qualifications



Degree and Area of Specialization:

Preferred:
Bachelor's degree in education, business, or related field



Minimum number of years and type of relevant work experience:

High school diploma
At least 2 years experience working with events

Knowledge and Skills
1. Knowledge of process improvement methodologies (e.g. Lean/Six Sigma, Kaizen, Scrum, or similar processes).
2. Demonstrated experience working as or with leadership in complex organizations.
3. Demonstrated experience speaking in front of large groups.
4. Knowledge of project coordination strategies with an emphasis on group facilitation, managing logistics, assessment and evaluation methods, and effective communication methods.
5. Knowledge of adult learning needs in an educational environment.
6. Content knowledge in the areas of change management, organizational development, training skills for non-trainers, project management, customer service skills, and continuous planning and improvement tools
7. Knowledge of technology including computer software programs, presentation technology, social media and Web- based systems
8. Knowledge of the work challenges associated with the functions of an office with multiple constituencies and of alternative methods for effectively completing job duties under a variety of circumstances.



Position Summary:

The position is located within the Office of Learning & Talent Development in the UW-Madison Office of Human Resources, and reports to the Director of Learning & Talent Development.

The Conferences & Special Events Coordinator manages events at UW-Madison including the Conference for the Office Professional, the Leadership & Management Symposium, the Women & Leadership Series & Symposium, the Employee Benefits & Resources Fair, the Teaching and Learning Symposium, and the coordination of other new and emerging educational events as the need arises. The position delivers professional development/educational workshops to University of Wisconsin-Madison faculty and staff; and, facilitates and coordinates collaborative design team structure to create, develop, and implement workshops. The person in this position communicates regularly with internal and external groups.

UW-Madison has over 35,000 faculty and staff located in 32 colleges, school, and divisions. Employee functions span most occupational areas with backgrounds covering the full spectrum. This position is integral in supporting human resource programs that allow the university to attract, hire, and retain talent in all positions, and to contribute to the creation of a healthy, inclusive, engaging work environment.



Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.



Contact:

Kyle Brown
kyle.brown@wisc.edu
608-262-9021
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )



Instructions to applicants:

Please begin the application process by clicking on the "Apply Now" button. You will be asked to upload a resume and cover letter. In your letter of application, please address your specific skills and experiences demonstrating: managing conferences and/or events, improving internal processes, and collaborating with others to inform your decision-making.



Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.



Advertised: 28 Jul 2017 Central Daylight Time


Application Close: 25 Aug 2017 11:55 PM Central Daylight Time

PI98835565