Administrative Assistant/Project Coordinator (50% FTE)

Location
Stanford
Posted
Jul 28, 2017
Institution Type
Four-Year Institution


Stanford University

Administrative Assistant/Project Coordinator (50% FTE)

Job Number:
75782

Are you interested in learning about the area of equity and accessibility? Do you have experience providing administrative and operational support to a team? Do you have technical expertise in Drupal and would like to enhance your experience for broader marketing and outreach purposes?

The Administrative Associate/Project Coordinator provides expert support and organization for the Diversity & Access Office. This is a part-time position (20 hours per week) working with the Diversity & Access Office. The Diversity and Access Office is a small, high-impact, compliance unit within the Office of Institutional Equity & Access. The culture of the office emphasizes teamwork, strong work ethic, compassion for others, commitment to Stanford's mission, and work-life balance.

Responsibilities Include:

  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, training materials and reports.
  • Plan and schedule calendar(s) based on consultation and resolve calendaring conflict.
  • Collect, write, and edit content for department website. This includes update websites and event calendar, create new pages, and maintain content on existing pages.
  • Assist in preparation of PPT presentations for trainings and affirmative action briefings.
  • Event coordination, including onsite assistance with University-wide events, such as Reunion Homecoming, Multicultural Springfest and Commencement.
  • Maintain office supplies and equipment; obtain vendor quotations, as needed.
Required Qualifications:

  • Must have solid writing skills. Email/calendaring, PowerPoint, Excel and Word savvy.
  • Drupal (beginning to intermediate) InDesign, Photoshop, Qualtrics (or its equivalent).
  • Strong organizational skills, ability to multi-task, and initiate and follow-through independently on tasks.
  • Must be comfortable interacting with staff, faculty, students and members of the public and being exposed to sensitive and/or confidential information.
  • Cordial, presentable and professional.
  • Quick, reliable and able to see tasks through completion.
  • Resourceful, organized and able to manage and prioritize effectively.
  • Familiarity with Stanford a plus.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Administration

Location: Institutional Equity & Access
Schedule: Part-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.






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