Transcript Specialist

Location
San Antonio, TX
Posted
Jul 28, 2017
Institution Type
Four-Year Institution


Posting Details

Posting Number: 0601066

Job Title: Transcript Specialist

FLSA: Non-Exempt

Position Type: Staff

Duration of Position: Full Time

Work Location: San Antonio, TX

Department: Registrar

Pay Rate: Competitive

Job Summary/Basic Function: Under general supervision, maintains Banner Transfer Articulation Catalogs content, and communicates transfer course equivalencies to students and staff. This position serves as a resource for the staff regarding state and local policy, placement requirements, and degree requirements as related to the student's academic record. This position is responsible for obtaining information necessary for the transfer of credit including interpretation of transfer guides and accreditation manuals, and independent research and correspondence with other institutions of higher education.

Work Hours: Typically Monday-Friday, 8:00 a.m.-5:00 p.m. May work beyond normal office hours and weekends.

Special Instructions to Applicants: Texas A&M University-San Antonio (TAMU-SA) is a new comprehensive university in the established Texas A&M University System serving students from a culturally diverse and largely non-traditional population. The university was created to address the educational needs in South San Antonio and surrounding areas. The current enrollment is approximately 5,500.

Anticipated start date of 9/1/2017.

  • Selected candidates must pass a pre-employment background investigation and degree verification (if required) to be hired for this position.
  • The above duties may not be performed in every position with this title and the above functions may not include all related duties that might be performed. This position requires physical activities supportive of the above job duties. Reasonable accommodations will be made as necessary.
  • If you are a male age 18 through 25, you must be properly registered with the Selective Service System to be eligible for hire.
  • Texas A&M-San Antonio is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to provide equal employment opportunity to all persons regardless of race, color, sex, religion, national origin, age, disability, genetic information, veteran status, sexual orientation or gender identity.


Posting Date: 07-27-2017

Closing Date: Open Until Filled

Quicklink for Posting: employment.tamusahr.com/applicants/Central?quickFind=51956



Job Duties


6 Records

Percent of total time: Responsibility / Duty: Is this function essential? 50
Evaluator
Analyzes and determines transferability of coursework via incoming paper and electronic transcripts.

Verifies authenticity and validity of academic records submitted.

Transcribes transferable courses in the Banner database system and maintains Banner transfer articulation library.

Responds to questions regarding transfer, course equivalencies and course substitutions.
Yes 20
Daily Operations
Communicates final evaluation decisions regarding course equivalencies, substitutions, and hours transferred to students, faculty, department chairs, advisors, financial aid staff, and enrollment services staff.

Ensures consistency and uniformity in the awarding of transfer credit hours through discrepancy reports.

Interprets university, state and federal policies and regulations related to student records and reporting and implements processes and procedures to comply with policies and regulations.

Ensures that FERPA requirements are followed and that security measures for access to student information systems are appropriate and effective.
Yes 10
Banner
Manages the student transcript library in Banner, seeking ways to automate functions and provide better service.

Provides training in understanding transfer articulation processing as needed.
Yes 10
Graduation
Oversees and provides back-up for graduation/commencement ceremony.
Yes 5
Represents Registrar's Office at activities/events and in professional organizations.
Yes 5
Performs other duties as assigned to include, but not limited, assisting Enrollment Management and other departments with recruitment activities and special events.

Works as a member of a team to facilitate service to students.
Yes


Qualifications

Education

Necessary Qualifications: Bachelor's degree.

Preferred Qualifications:

Experience

Necessary Qualifications: One year of related experience, preferrably at an institution of higher education.

Preferred Qualifications: Three years of experience at an institution of higher education.

Other Requirements or Other Factors

Other Qualifications for Posting: Necessary
Understanding of accreditation including ability to make judgments regarding course descriptions and equivalencies. Strong customer service orientation. Ability to multi-task and work cooperatively with others.

Preferred
Banner and knowledge of Federal and State Regulations.



Texas A&M University-San Antonio (TAMU-SA) is a new comprehensive university in the established Texas A&M University System serving students from a culturally diverse and largely non-traditional population. The university was created to address the educational needs in South San Antonio and surrounding areas. The current enrollment is approximately 5,500.

Texas A&M-San Antonio is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to provide equal employment opportunity to all persons regardless of race, color, sex, religion, national origin, age, disability, genetic information, veteran status, sexual orientation or gender identity.

PI98825722