Duties: Manage and review purchase orders and approved change orders submitted documentation such as bids / bid waivers, labor rates, general conditions and self-performed work. Use information to evaluate and interpret contract language to determine and ensure the accuracy of sub-contractor payments are in compliance with University Purchasing policies. The total project budgets currently range from under $100k to $161 million.
Record approved Capital Project Budgets to the financial system, reconcile projects and serve as a liaison with the Treasury Department on the certifications for project funding. Attend pencil mark-up meetings with the project team to ensure all supporting documentation is presented with the Application for Payment (AIA documents) and appropriate amount of retainage is withheld. Comprehensively review and analyze complex Construction Applications for Payment for accuracy, agreement with previous project to date billing, completeness and forecasting cash flows. Summarize, track and report exceptions and future corrections to executive management in order to minimize audit findings.
Troubleshoot accounts payable functions, review, research and release invoices on hold to ensure compliance with GAAP and utilize capital accounting procedures for accurate evaluation and recording of CIP. Generate reports and prepare project reconciliations monthly, identifying, analyzing, investigating and correcting variances for both expense and accrual items, between EBuilder and BEN Financials.
Prepare and present financial and management reports such as monthly Cost to Budget Variance Analysis, Quarterly Cash Flow Summary by Project, cost per square foot of renovation versus new construction or average cost of space per classification, i.e. lab, classroom, office or other space type. Some reports are presented to VP FRES, VP Audit & Compliance, VP & Treasurer and EVP. Work with Project Managers to analyze and evaluate data for reasonableness and question / resolve data inconsistencies.
Assign asset values to appropriate categories when preparing a project componentization, in accordance with guidelines issued by University Property Management Department. Project componentizations are prepared, reviewed and submitted to the Comptroller's Office upon occupancy / substantial completion and again at closeout, such that new buildings / renovations can be categorized properly and cleared from Construction in Progress to the Fixed Asset System and depreciated accurately and timely.
The accountant must review and analyze project costs and design custom reporting to be utilized in establishing a threshold in which to consult with FRES executive management / Comptroller's Office / external auditors on whether the project extends the useful life of a building or should be expensed as Operations and Maintenance (O&M).
Work closely with Project Managers to determine if projects can be closed out in BEN Financials and EBuilder. Review and research financials, correct recorded journal entries, release open encumbrances on purchase orders and complete the financial closeout process in EBuilder.
Qualifications: Bachelor Degree in Accounting and 3 to 5 years of experience or equivalent combination of education and experience is required. Strong knowledge of Generally Accepted Accounting Principles and capital accounting.
Proficient with accounting software system packages and spreadsheet software. Strong oral and written communication skills. The person will perform responsible duties proactively, with little supervision.
Reference Number: 96-26370
Salary Grade: 027
Employment Type: Exempt
Org: Project Management
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: D-Financial