Assistant Treasurer

Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date July 27, 2017

Position Title Assistant Treasurer

Vacancy # V-1295

Department Finance and Treasury

Division Treasury And Finance

Job Description

Under the direction of the Vice President for Finance & Treasurer, the Assistant Treasurer is responsible for directing the University's debt management, investments, and risk/insurance management functions; providing oversight of certain tax, compliance, and business relationships/contracts; and providing financial planning, modeling, and decision support for new revenue-generating opportunities developed by or presented to the university. The Assistant Treasurer supervises two staff members and oversees the work of contractors and consultants as needed/appropriate.
  • Structures transactions for new-money borrowings and refinancings, and ensures proper stewardship of outstanding debt.
  • Collaborates with MSU budget office and facilities department to evaluate capital financing needs.
  • Evaluates, with the University's external advisor, the optimal structure for borrowings and opportunities for minimizing the cost of capital.
  • Leads the process for debt-related transactions, including approvals, through development of documents, data, analyses, and certifications necessary for execution. Serves as the principal point of contact with the New Jersey Educational Financing Authority.
  • Oversees relationships with credit rating agencies, providing pertinent data and all other information for periodic ratings and disclosures.
  • Manages the process of documenting bond-eligible capital expenses, obtaining reimbursement from the bond trustee, and monitoring/reporting on the draw-downs for all outstanding issues.
  • Manages post-issuance compliance matters related to tax exempt debt, including applicable IRS guidelines and University policies with regard to private business uses, continuing disclosure agreements, and other documents and processes in connection with the University's debt program.
  • Ensures proper record-keeping for all documents related to the University's debt program.

• Assists in shaping the investment policy for the University's short-term cash portfolio, ensuring ongoing compliance with internal and external requirements and policies, developing cash management practices to optimize returns, and monitoring performance versus agreed upon benchmarks.

• Provides financial modeling and decision support for new initiatives, opportunities, and institutional investments to generate new revenue, improve efficiency, or acquire real estate or other assets to support the university's mission.

• Establishes and monitors compliance with credit card and e-commerce policies, including Payment Card Industry (PCI) standards, to ensure appropriate financial controls and data security.

• Helps determine the need for new or continuing services of investment managers, custodians, banking services, advisors, and other third party service providers; leads or helps shapes RFQs and RFPs to procure such services and evaluate proposals; and serves as the relationship manager for selected providers.

• Serves as the University's risk management officer:

  • Determines, in collaboration with legal counsel and others, the lines of insurance coverage that are required or appropriate, and the terms of such policies (limits, deductibles, exclusions, etc.)
  • Acts as point of contact with the risk manager for the NJ State College & University consortium.
  • Assists in procuring insurance coverages in accordance with University requirements and best practices.
  • Designs or helps design university policies and practices to evaluate exposures and mitigate potential losses.
  • Coordinates new or ongoing matters that arise with regard to losses, claims, and resolutions.

• Oversees tax, reporting, and compliance process related to Non-Resident Aliens (NRA), and tax filings for foreign nationals; including evaluation of payments for tax withholding, withholding status in accordance with tax treaties, and issuance of form 1042-S and 1040s as required. Researches tax matters to assist others in Finance.

• Assists in the design, implementation, contracting, and set-up of financial processes for new business initiatives, such as public-private partnerships and new revenue-generating initiatives.

• Collaborates with other Finance Division and University leaders - including the AVP Finance, the University Controller, VP for Facilities, Director of Internal Audit, and the Executive Director of Budget and Planning - to help support their functions as appropriate.

• Assists with the preparation of the Finance & Treasury annual departmental budget.

• Performs other duties as assigned.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.

Qualifications & Requirements
  • A bachelor's degree from an accredited university or college, preferably in business, finance, or accounting.
  • MBA and/or CPA is preferred.
  • At least 8-10 years of treasury/financial management experience that includes hands-on expertise in debt management (transaction design, post issuance reporting, compliance) within a comparably complex organization; preferably in the higher education, public, or not-for-profit sector.
  • Strong financial planning and modeling techniques, to support decision-making for new initiatives that involve capital formation, return on investment analysis, and long-term sustainability.
  • Sound knowledge of the principles of risk management, including maintenance of a complex insurance program and enterprise risk assessment.
  • Sound knowledge of accounting practices applicable to the setting, and ability to work effectively at the intersections of the University's treasury, accounting, and financial planning functions.
  • Strong understanding of the principles of internal controls, and experience incorporating sound control practices into operational procedures and processes.
  • Knowledge of tax reporting requirements and practices applicable to employers in higher education (1099, 1098, 1042, etc.) is a strong plus.
  • Excellent personal computing skills, especially Excel. Knowledge of ERP systems such as PeopleSoft financials is a plus.
  • Experience in selecting, contracting with, and managing multiple third-party service providers.
  • Experience in recruiting, supervising, and evaluating staff.
  • Strong professional presence, and enthusiasm for partnering effectively and positively with multiple constituencies within and outside the University.
  • A collaborative approach to problem solving.
  • Superior analytical and quantitative skills, ability to effectively communicate and present work product with colleagues and senior members of management.

Send cover letter and resume to
(include vacancy # if above)

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Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at



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