Administrative Specialist II

Fayetteville, AR
Jul 28, 2017
Institution Type
Four-Year Institution

Posting Number C886P

Quick Link for Posting

Working Title Administrative Specialist II

Position Number 13178

Department School of Nursing

About the University

Founded in 1871 as a land grant institution, the University of Arkansas is classified by the Carnegie Foundation among the top two percent of universities in the nation with the highest level of research activity. Ten colleges and schools serve more than 27,100 students with more than 200 academic programs. University of Arkansas students earn nationally competitive awards at an impressive rate and represent 50 states and more than 120 countries.
Located in the stunning Ozark Mountains of Northwest Arkansas, Fayetteville is home to the University of Arkansas campus, known for its spectacular views and ample green spaces. Fayetteville is considered one of the country's finest college towns, and the surrounding northwest Arkansas region is regularly ranked one of the best places to live in the U.S. Some of the nation's best outdoor amenities and most spectacular hiking trails are within a short drive of campus.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

About the College/Department

Nursing at the University of Arkansas was established in 1969 as an associate degree nursing extension program of the University of Arkansas for Medical Sciences College of Nursing. In 1987, Nursing became a department of the College of Education and Health Professions. The associate degree nursing program transitioned to a baccalaureate nursing program in 1994 and the Department of Nursing was renamed the Eleanor Mann School of Nursing in 1996. Pre-Nursing is one of the most popular majors among first year undergraduates at the University of Arkansas. In the last six years, undergraduate nursing enrollment increased more than 200%. Approximately 100 upper-division undergraduates are admitted twice a year to the baccalaureate program. Today, there are approximately 850 undergraduate and graduate nursing students. Eleanor Mann School of Nursing offers three accredited degree programs, a Bachelor of Science in Nursing, a Master of Science in Nursing and a Doctor of Nursing Practice.

Department Home Page

Job Type Staff

Summary of Job Duties

The Administrative Specialist II serves the needs of the Online Programs Office. The job expectations include maintain student records; assist with admission and enrollment; analyze and prepare reports; examine and verify documents; perform general office duties; assist with backup receptionist duties; assist with event planning and facilitation such as new student orientation and convocation; and perform other related duties as assigned.

Regular, reliable, and non-disruptive attendance is an essential job function of this job, as is the ability to create and maintain collegial, harmonious working relationships with others.

Minimum Qualifications: Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration.
  • The formal education equivalent of a high school diploma
  • At least two years of experience in a specialized or related area applicable to work performed

Does this job require any license(s)/certification(s)? No

If yes, please specify

Preferred Qualifications
  • Experience using the University of Arkansas UAConnect (non-student view) system
  • Experience using multi-line phone system
  • Experience providing student/customer service
  • Higher education work experience
  • Familiarity with UAConnect and the University of Arkansas BASIS applications

Knowledge, Skills and Abilities (KSAs)
  • Proficient knowledge and skill using computers and software including Microsoft Office Suite
  • Strong written and oral communication skills
  • Well developed customer service skills
  • Ability to establish and maintain filing and other record keeping systems
  • Ability to operate standard office equipment
  • Ability to analyze documents to determine compliance with rules, regulations, and procedures
  • Highly organized with the ability to work on multiple tasks at any time

Physical activities associated with this position

The following physical activities are associated with the position and will be performed with or without an accommodation. All individuals are encouraged to apply.


  • Grasping
  • Lifting
  • Pulling
  • Sitting
  • Standing


  • Manipulate items with fingers, including keyboarding
  • Repetitive motion
  • Talking


  • Hearing

The worker is required to have visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Physical Conditions None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Work Schedule Monday - Friday 8:00 a.m. - 5:00 p.m.

Overtime Eligible Yes

Is this position weather/event essential? If yes, the employee in this position will report to work at the scheduled time when the University is closed due to inclement conditions. No

Work Location/Building Fayetteville Campus - Epley Center for Health Professions

Benefits Eligible Yes

Appointment Percent 100

Salary $21,827

Pay Grade Level C109

Does this Position require a Motor Vehicle Reports Check? No

Does this position require a background check? No

Does this position require a substance abuse test? No

Pre-employment Screening Requirements

Posting Detail Information

Future Open Date

Close Date 08/18/2017

Open Until Filled No

Anticipated Start Date

Anticipated End Date (for temporary appointments)

Recruitment Contact Information

Elizabeth McKinley
Department of Nursing
University of Arkansas

All application materials must be uploaded to the U of A's employment system at Please do not send to listed recruitment contact.

Special Instructions Summary

Hiring Location 222 Administration Building Fayetteville, AR 72701.

EEO Statement

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race/color, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Internal Posting No

City, St. Fayetteville, AR

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have the formal education equivalent of a high school diploma AND a minimum of two years of experience in a specialized or related area applicable to work performed?
    • Yes
    • No

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Proof of Veterans Status