Account Clerk (Admissions & Records)



Position Definition

To perform fiscal clerical work in the course of preparing and maintaining financial records and reports.


Position Title
Account Clerk (Admissions & Records)

Location
Contra Costa College

Posting Number
0001006

Salary
$3,662.00 per month (first step)

Distinguishing Characteristics

Account Clerk - This is the first journey-level class in the Account Clerk series. Employees in this position perform clerical accounting functions of average difficulty involving a practical application of established procedures and policies.
Account Clerk, Lead - This classification performs the more specialized and difficult accounting and budget control clerical functions. Employees in this position exercise more independent discretion and judgment in matters related to work procedures and methods.


Examples of Duties/Essential Functions

Performs technical functions in assembling, tabulating, calculating, verifying and filing accounting and fiscally related information and data.
Assists in the revision, formulation and implementation of accounting and budget control record management systems and procedures.
Receives confirming requisitions and continuing orders and processes for payment; processes purchase orders for partial and full payment; submits requisitions to District Office.
Maintains purchasing and accounts payable file; records all purchases, confirming requisitions and purchase orders.
Records in database items such as student loan and scholarship checks and receipts, trust account checks and receipts and emergency loan checks and receipts.
Processes cash advance requests; posts and maintains balances.
Receives and reviews expense claims and invoices for goods and services received; prepares appropriate documentation for payment.
Assigns and maintains vendor numbers and maintains vendor payment register.
Prepares invoice information on accounts receivable and removes from accounts receivable when payment is received.
Forwards returned checks to a collection service; reconciles payment and records in the Enterprise Resource Planning (ERP) system.
Maintains and records various checking accounts.
Records equipment inventory transactions and provides clerical functions for surplus.
Researches student accounts for discrepancies; applies Board of Governor's fee waivers to student accounts.
Assists in year-end closing.
May provide cashiering services, including billing, collections, deposits, reconciliations and other activities.
May assist in the development of budget preparation materials.
Performs related duties as assigned.


Minimum Qualification-Education/Experience
EXPERIENCE AND TRAINING
Two (2) years of increasingly responsible experience in bookkeeping or accounting.
EDUCATION/LICENSE OR CERTIFICATE
Possession of a high school diploma/GED or the equivalent.


Minimum Qualification-Knowledge Of
Methods and practices of financial recordkeeping.
Accounting and Enterprise Resource Planning Systems.
Modern software applications (Microsoft Office Suite, etc.).
Cash handling procedures, including counting large sums of money.
Modern office procedures, practices and technology/equipment.


Minimum Qualification-Skill To
Skill/Ability to:
Perform fiscal clerical work.
Learn and apply policies and procedures.
Learn and apply appropriate laws, rules and regulations relating to assigned functions.
Resolve cash handling and recordkeeping problems.
Post data and perform mathematical computations accurately.
Understand and carry out both oral and written instructions.
Serve students, staff and colleagues in a helpful, empathetic, and professional manner.
Keyboard with accuracy.
Communicate effectively, both orally and in writing.
Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.


Desirable Qualifications
Ability to work on multiple assignments simultaneously.
Prior experience with cash handling, and ability to work with students or customers professionally and patiently.


Special Instructions to Applicants
Contra Costa College
2600 Mission Bell Drive
San Pablo, CA 94806
This position serves as the campus cashier for Contra Costa College. There is a high level of student contact.

Note: New employees will be placed at the first step which is $3,662 per month. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $4,460 per month is reached on the salary schedule.


Job Close Date:
08/30/2017

Open Until Filled
No

The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.

PI98821437