Human Resources Benefits & Retirement Coordinator

Jul 27, 2017
Institution Type
Community College

invites applications for the position of:

*Human Resources Benefits & Retirement Coordinator

SALARY: See Position Description
OPENING DATE: 07/27/17
CLOSING DATE: Continuous


Under general supervision, perform a variety of responsible and specialized support, paraprofessional and professional duties related to work in the office of Human Resources. Provide interpretation of policies and regulations pertaining to District retirement and health benefit plans. Responsible for coordinating benefits, mandated programs, and retiree programs. Exercise responsibility for the accurate and timely processing of Human Resource matters in this area. Use independent judgment, initiative and good human relations and problem solving skills in the application of established procedures.
Essential Functions

Administer and coordinate Employee Benefits Programs.

Compile and communicate reports, emails and letters in a professional manner.

Provide counseling to staff and faculty on health benefits, retirement issues and interpretation of MPC sick and vacation leaves as they coordinate with State and Federal laws and Education Code.

Provide health benefits and retirement orientationto new employees and diverse faculty/staff.

Maintain and create accurate and confidential files pertaining to medical benefits, sick leave, and related leaves including workers compensation

Communicate to active and retired employees the different aspects of the benefit programs: medical, dental, vision, prescription drug, life, disability, workers compensation, Section 125 Flexible Spending Accounts, CalPERS & CalSTRS retirement plans and CalPERS 457 deferred savings account.

Communicate with third party administrators and benefits providers, to maintain accurate eligibility for the college (i.e. inform appropriate person and/or organization when there are additions, changes, or deletions of individuals covered under the District benefit plans).

Coordinate the intertwining requirements of Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), Pregnancy Disability Leave (PDL), sick leave, extended leave, and Workers' Compensation to inform employees of their rights and obligations.

Assist employees who are on leave, to ensure that District benefits are provided according to contracts. Send timely correspondence to keep employees informed of payroll status.

Coordinate health insurance vendor payments; verify eligibility, calculate monthly bill, direct fiscal in amount owed and ensure timely payments.

Keep a current on-lineeligibility list for all benefited employee accounts.

Maintain and keep spreadsheets current with benefited employee data for mailings.

Coordinate enrollment in Flexible Spending Accounts (FSA), adding new enrollees, and checking daily status of employee accounts. Coordinate annual open enrollment.

Enter on-line eligibility for new employees dental and vision benefits. Keep current with additions and deletions. Send information to vendor in monthly emails.

Work closely with Third Party Administrator to insure retirees are making monthly payments for health, dental benefits and COBRA.

Act as the Workers compensation contact in charge of filing reports and working with employees and workers compensation vendor to coordinate workers comp benefits and the employees return to work when authorized by a physician.

Participate in quarterly Workers Compensation File Review with vendor.

Assist employees with filing retirement applications, receiving retirement information
and filing claims for disability insurance or disability retirement

Assist retirees with medical plan coordination as necessary.

Arrange for benefit fairs as needed.

Act as representative at the annual CALPERS & CALSTRS workshops.

Attend the Health & Welfare Cost Containment Committee meeting as resource.

Education and Experience
Any combination of education, experience, and training which would indicate possession of the required knowledge, skills, and abilities listed herein. For example, completion of two years of college level course work in business administration, industrial relations, Human Resources administration, education or a related field, and two years of experience in Human Resources work.

Desirable Qualifications
• Previous experience in the administration of employee benefits and workers compensation.
• Excellent customer service skills.
• Commitment to working as an effective team member in an inclusive and diverse work environment.
• Knowledge of federal and state laws and regulations pertaining to health benefits and leaves.

Knowledge of: general functions of a business environment such as a community college; current office methods and practices including creating and preparing letters and reports using various software programs as needed; mathematical computations; statistics and statistical analysis; Human Resource policies and procedures; interpersonal communications; office management techniques and procedures; public and human relations techniques.

Ability to: analyze situations and make decisions on procedural matters without immediate supervision; communicate effectively in both oral and written form; learn and successfully apply current/new office policies and procedures; understand and independently carry out oral and written instructions; prioritize tasks and do several tasks simultaneously; maintain security and confidentiality of records; accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the requirements of the job; use appropriate and correct English spelling, grammar, and punctuation; perform arithmetical calculations with speed and accuracy; efficiently use a variety of office equipment as needed to fulfill the needs of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.

Light to moderate physical effort: occasional standing or walking; periodic handling of light-weight parcels; indoor work environment.
Work Schedule
40 hours per week/ 12 months per year

Assigned Shift
8:00 AM - 5:00 PM, Monday - Friday
Management reserves the right to change schedules as needed


STEP A ($3,469) - STEP F ($4,441) + 5% Confidential stipend +GREAT BENEFITS

How to Apply select "classified and other positions." Here you will find the announcement and the "apply" button in the upper right hand corner. You will be asked to log-in or create a new user account.

• Complete all required fields of the online application
• Attach a .pdf of your cover letter which describes your interest in and qualifications for the position.
• Attach a .pdf of your resume
• Answer any required supplemental questions, if prompted

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.
Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

Conditions of Employment
Offers of employment are contingent upon Governing Board approval. Employment with Monterey Peninsula College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints for California Department of Justice clearance.

For full application instructions and position description, visit

NOTESmoking Policy: Smoking on campus is limited to designated smoking areas.