Bits & Watts Program Manager

Jul 27, 2017
Institution Type
Four-Year Institution

Stanford University

Bits & Watts Program Manager

Job Number:

Job Title: Program Manager, Stanford Bits & Watts Initiative

Stanford Bits & Watts Initiative is a recent initiative of the Precourt Institute for Energy established to enable the grid of the 21st century through holistic research, education, and convening. With an emphasis on private sector interactions, the Stanford Bits & Watts Initiative fosters cutting-edge energy research and provides support for academic education to facilitate the global transformation of the electric power industry.

Job Description:

Stanford Bits & Watts Initiative facilitates interactions between companies and other organizations, and Stanford's faculty and graduate students, working on system level issues related to the electric power transformation. This position has responsibility for managing and executing many activities in support of the Bits & Watts' goals. The goals of the Bits & Watts Initiative include developing meaningful new research directions, managing and retaining current members, recruiting new members, coordinating and supporting faculty-company interactions, performing adminstrative functions, and supporting a comprehensive energy community at Stanford.

In achieving these goals, the Program Manager will manage and execute programs and tasks such as responding to requests from member companies and faculty; ensuring a sustained level of engagement between faculty, grad students, and member companies; planning events and activities ranging from large conferences to small meetings; administering seed research awards; arranging graduate student recruiting events; managing the Bits & Watts budget and financial transactions; invoicing members and tracking payments; maintaining the company and people database; maintaining and updating the website, helping to launch the Bits & Watts graduate fellowships and Executive Education offering; providing support for international and US visiting scientists; and assuring that members receive invitations to all appropriate Stanford events. This position reports to the Executive Director of Stanford Bits & Watts Initiative.

Desired Knowledge, Skills and Abilities:
  • Familiarity with the fields of energy and the environment.
  • Event planning.
  • Familiarity with Stanford University policies, procedures, and systems.
  • Excellent written and verbal communication skills
Among the specific projects this position may lead, support, or be involved with include:

Project Deliverables Bits & Watts Data Commons Workshop Delivery of a pilot Data Commons workshop in late July for 30-40 people

Bits & Watts Executive Education Delivery of a pilot Executive Education course in late August for 25-30 people

Bits & Watts Graduate Fellowships Receive, evaluate, and award Bits & Watts graduate fellowships

Bits & Watts Ecosystem Map & Database Establish a Bits & Watts ecosystem map and associated database with taxonomy to allow people to graphically view the Stanford centric Bits & Watts ecosystem

Bits & Watts Convening Meeting Delivery of the second Bits & Watts Convening Meeting

Bits & Watts Annual Conference Delivery of the second Bits & Watts Annual Conference

Bits & Watts Website Establish and maintain a high performance website for the Bits & Watts initiative, with specific functionality and content for paying industry members

Bits & Watts Project Tracking Establish a mechanism and test its performance for tracking Bits & Watts sponsored and affiliate projects

Bits & Watts Salesforce Keep detailed tracking of the Bits & Watts network through Salesforce

Strong Internal Candidate Identified JOB PURPOSE:

Administer and support programs or functions under general supervision.


  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program. Act as key contact.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function.
  • Represent the program or function within the department, unit or school. May also represent the program or function to external constituencies.
  • Organize and/or participate in outreach activities that may include communications, events, training, and/or conferences. May participate in development of budgets or oversee budgets and monitor and approve expenditures.
  • May direct staff to perform various tasks and assignments. May also supervise staff.
* - Other duties may also be assigned


Education & Experience:

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.
Certifications and Licenses:


  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Administration

Location: Dean of Research
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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