Grant Accountant/Research Financial Analyst

Stanford University

Grant Accountant/Research Financial Analyst

Job Number:

Stanford University School of Medicine is world renowned for leading cutting edge research, education, patient care and medical advancements. The Baxter Lab, in the Department of Microbiology & Immunology, is seeking an experienced Grant Accountant/Research Financial Analyst, to provide management and financial oversight of a large number of complex research grants, contracts, gifts, endowments and designated funds. This position will perform a variety of regular and recurring professional accounting functions involving fiscal interpretation and analysis, reconciliations, and reviews of multiple accounts and transactions. The incumbent is responsible for budget development, cost analysis, forecasting, labor distribution and reporting, including close out of accounts in their faculty portfolio. The Grant Accountant/Research Financial Analyst will work closely with faculty and staff to ensure smooth management of accounts and projects.

Duties include:
  • Analyze accounting transactions and information to summarize current financial position for faculty in the Baxter Lab.
  • Construct and assemble data for decision making; develop conclusions, and present high level summary of recommendations.
  • Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting.
  • Oversee, reconcile, and resolve problems relative to complicated accounts.
  • Serve as liaison and active partner with principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
  • Collect data and perform research on details of transactions.
  • Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets.
  • Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
  • Advise on post-award spending and commitment activity; oversee compliance related to fund and revenue.
  • Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions.
  • Develop and maintain desktop procedures and process documentation for area of responsibility.
  • Run and analyze financial reports, often from multiple systems; prepare management information reports.
  • Prepare monthly and quarterly reports.
  • Execute internal control programs established by management, research new regulations, and recommend and implement approved changes.
  • May manage compliance program for area of responsibility, and create complex compliance reports.
  • Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
  • Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
  • Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.
  • Define requirements, develop and implement complex test cases, perform system testing and analyze results.
  • Serve as a resource to local units and other departments to resolve accounting-related issues.
  • May act as a lead, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
* - Other duties may also be assigned EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience.

  • Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills.
  • Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
  • Understanding of and ability to apply accounting skills and concepts.
  • Knowledge of Generally Accepted Accounting Principles.
  • Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
  • Demonstrated project management skills and ability to contribute as part of a project team.



  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


May work extended hours during peak business cycles.

Job: Finance

Location: School of Medicine
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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