Sponsored Programs Officer

Another Source’s client, California State University Monterey Bay (CSUMB), is recruiting a Sponsored Programs Officer to join their team.

To be considered for this position, please apply directly on CSUMB’s career site: http://csumb.peopleadmin.com/postings/3312

Here’s a little about CSUMB and the position they are recruiting for:

Cal State Monterey Bay is a growing, dynamic, vision-driven comprehensive state university, with a strong culture of educational innovation and a deep commitment to its role as a steward of the region. CSUMB provides more than 7,600 students an extraordinary opportunity to learn on a residential campus just one mile from the shores of the beautiful Monterey Bay. Our campus is adjacent to one of the world’s most productive agriculture regions and some of its most attractive tourist destinations. The Pacific Ocean at our back door provides abundant recreational opportunities, as well as a site for innovative research that reflects our campus’s focus on environmental stewardship and sustainability. CSUMB has been voted twice as the “Best Place to Work” in Monterey County.

The University offers incredible opportunities for personal and professional growth. CSUMB also offers competitive compensation and a tremendous benefits package including housing opportunities.


Under the general direction of the Director of Sponsored Programs, the Sponsored Programs Officer is responsible for: promoting faculty research, scholarship, and creative activity as well as other externally-funded campus initiatives; assisting with proposal development and submission; and, contributing to grant award management for all government and private agency grants and contracts to the University and the University Corporation.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  • Promote Faculty Research, Scholarship, Creative Activity, and Other Institutional Initiatives
  • Identify, analyze, interpret and match funding sources to faculty/campus priorities
  • Proposal Development, Preparation, Compliance and Submission
  • Award Negotiation, Acceptance, Establishment and Management
  • Budget Preparation and Modifications/Revisions
  • Internal/Administrative Review
  • Reporting Systems/Database

Other Functions:

  • Cross-train colleagues to ensure adequate backup and provide support for faculty and staff working on proposals, awards and other related project needs;
  • Create and/or update policies & procedures as necessary;
  • Arrange, participate and/or conduct training activities internally and externally;
  • Serve on University/Corporation committees as requested/approved;
  • Represent CSUMB and participate in external events, task forces, system-wide planning/coordination and special projects as directed;
  • Perform other job-related duties and special projects as assigned.


Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations regarding grant administration including the federal Uniform Guidance, State of California and local regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods applicable to sponsored programs functions and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.

Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; and effectively present ideas and concepts in written or presentation format and use of consultative and facilitation skills to gain consensus. Demonstrated consultative skills in working with internal and external constituent groups.


  • General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
  • This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.


  • 3 years of related work experience in federal, state and private project/grant management.
  • Experience using grants.gov, NASA’s NSPIRES, NSF’s FastLane and NIH’s eRA Commons, other eRA submission/tracking systems for federal, state, and private sponsors.
  • Exceptional written and verbal communication skills.
  • Experience developing and negotiating contracts including knowledge of Federal Acquisition Regulations (FARs).
  • Understanding of and ability to interpret federal, state, local regulations, Federal circulars, Uniform Guidance and agency policies and regulations. 
  • Good judgment and ability to provide high quality service in a timely manner. 
  • Proficient in the use of personal computers including word processing, spreadsheet and database software.

Ability to: Work with multiple PIs on multiple proposals and awards simultaneously, often with concurrent due dates; discuss and explore potential collaborative proposals with colleagues, faculty, chairs, deans and campus administration for the benefit of the institution; take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; and, develop systems and processes to facilitate a high volume of successful proposal submissions and awards.


  • Knowledge of CSU and Auxiliary policies and procedures regarding grants and contracts.
  • Ability to use Kuali-Coeus and PeopleSoft; effectively apply communication, risk management and collaboration skills to develop solutions and outcomes that protect the institution and its researchers while facilitating the ability to successfully obtain resources and conduct research; interpret and apply regulations, policies, and laws related to sponsored programs within the context of the institution's goals, priorities, and practices; effectively manage details, competing priorities, and deadlines; and, establish and utilize electronic information systems and reporting to manage communications, decision making, and progress assessment. 
  • Proven ability to successfully collaborate with, and gain consensus among, a diverse constituency including internal and external stakeholders in different geographic locations and with sometimes competing needs.
  • Effective listening skills and ability to maintain confidentiality, to professionally represent the institution, and to negotiate with individuals toward successful conclusions are required.  Highly desirable: Demonstrated understanding of and commitment to CSUMB’s Vision.

Another Source works with their clients, on a retained project basis, to maximize the recruiting process