Financial Aid/Scholarship Specialist

Financial Aid/Scholarship Specialist

MiraCosta College

To view the full job posting and apply for this position, go to:

Discipline or Department: Financial Aid

Position Type: Staff/Classified

Hourly Rate or Monthly Salary: Starting $4,663.33 per month

Working Hours: One regular, full-time position, 40 hours per week, 12 months per year, on the Oceanside campus. The work schedule will be Monday through Thursday, 9:00 AM - 6:00 PM and Friday, 8:00 AM - 4:30 PM. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

Special Instructions to Applicants:
Apply and submit application materials through MiraCosta College's online application system at Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQs (Frequently Asked Questions) before starting the application process.

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application for classified employment on which you list all relevant experience.

2. Cover letter addressed to the "Screening and Interview Committee" specifically describing how you meet the minimum and desirable qualifications, representative duties, and knowledge and abilities as described in the job posting.

3. Current resume or curriculum vitae summarizing your educational background and experience.

NOTE: Do not submit any additional documents as they will be removed.

NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the additional question(s) listed below. Your answers will appear toward the bottom of the application form.

- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."

- Do you have a high school diploma or GED? Yes or No.

- Do you have at least two years of related work experience? Yes or No. (NOTE: a "year" is defined as the equivalent to one year of full-time experience)

- If you answered yes to the previous question, please list the position title(s) and date(s) as well as the details of your experience. If no, please type "N/A". The screening and interview committee will review application materials three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) fingerprint clearance.

Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the closing date.

Retired STRS members are not eligible for these positions.

Basic Function and Other Details:
Under the direction of the Director, Financial Aid and Scholarships, administer the college's scholarship program and perform specialized clerical duties involving various Financial Aid programs.

Representative Duties:
(E = essential job function)

1. Promote, publicize and disseminate information about the college's scholarship program to students, parents, donors and academic departments including development of brochures, flyers, posters and Web Site. Maintain current knowledge of computer/web based scholarship programs. (E)

2. Advise potential scholarship donors about policies, procedures and process for establishing annual scholarships; recommend criteria and provide input for award amounts that reflect current cost of attending college. (E)

3. Use discretion in making independent decisions related to the deferment of fees for prospective scholarship recipients following broad guidelines. Follow general procedures related to Foundation scholarships. Analyze and interpret the appropriateness of scholarship awards in the absence of the Awards and Scholarships Committee. (E)

4. Notify donors of students selected to receive scholarships. Serve as liaison with local agencies (such as high schools and other organizations), federal and statewide agencies to assist in the receipt and disbursement of funds. Attend annual awards events both on and off campus for students selected to receive scholarships.

5. Develop and establish scholarship calendar for academic year and set deadlines. Provide support to the Awards and Scholarships Committee including scheduling meetings, processing applications, notifying students of their selection, and disbursement of funds. Maintain and update policies, procedures and process manuals for administering the scholarship program. Develop and maintain a variety of forms. (E)

6. Review scholarship applications and academic transcripts for compliance with donor criteria. Communicate with students, staff and various outside agencies to exchange information and resolve issues or concerns; refer students to other College departments, community resources and outside agencies as appropriate. (E)

7. Receive, record and process all external scholarship funds; maintain accurate account records and files; coordinate with the college Foundation to determine the amount of funds available to award; initiate the awarding of scholarship monies and approve disbursement of funds in accordance with established guidelines and criteria. (E)

8. Analyze existing guidelines and establish additional processes as needed to set up scholarship trust and other financial plans for students and donors. Track and monitor individual student trust accounts including verifying enrollment and eligibility, processing of payments and deposits by maintaining close contact with fiscal services staff. Notify recipients of awards, set up third party deferments and bookstore vouchers. Prepare invoices for third party billing. (E)

9. Communicate with Financial Aid staff regarding Title IV and other federal regulations and monitor changes to those regulations. Prepare reports for internal/external programs or organizations.

10. Keep current scholarship information and applications available to students in the Scholarship Office. Direct students to available resources for scholarship information. Respond to scholarship inquiries from students, staff and donors and resolve problems related to scholarship transactions.

11. Train and provide work direction and guidance to part-time and student workers as directed; assist in the hiring process of part-time and student employees.

12. Participate in a variety of other assigned activities as they relate to scholarships and financial aid, including but not limited to financial aid outreach efforts, scanning of documentation, review incoming documentation for completion.

13. Perform other duties as assigned.

Type of Benefits:
A full benefit package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS).

Minimum Qualifications:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

1. High school diploma or the equivalent; AND

2. Two years of related work experience.
(IMPORTANT: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.)

Desirable Qualifications:
1. PeopleSoft experience. 2. Financial Aid/Scholarship experience.

Licenses and Other Requirements:

Closing Date: 10/17/0080

First Screening Date:

Human Resources Contact Information: or 760.795.6854

About MiraCosta College
The MiraCosta Community College District is one of California's 112 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, and parts of Carmel Valley.

MiraCosta offers associate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities that strengthen the economic, cultural, social, and educational well-being of the communities it serves.

The district consists of three campus sites and a robust online education program. The Oceanside Campus, serving about 12,000 credit students, has been located since 1964 on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, on 48 acres below the bluffs overlooking the San Elijo Lagoon Reserve. The San Elijo Campus opened in September 1988, and now attracts about 3,000 credit students. The Community Learning Center in downtown Oceanside hosts about 4,000 students in the college's noncredit classes including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes as well as some college credit classes.