Residency Coordinator 2
Residency Coordinator 2
Job Number: 75749
Stanford Department of Medicine (DOM) is seeking a Residency/Fellowship Program Coordinator 2, to administer and support the operations of the residency/ clinical fellowship program(s), which may include multiple subspecialties. Establish program activities, prioritize program-related tasks and ensure that important deadlines are communicated and met.
The Stanford University Internal Medicine Residency program, the largest residency program in the School of Medicine, is designed to prepare housestaff for any career in Internal Medicine. The program offers broad clinical experience across three hospitals, supportive teaching faculty who are leaders in their fields, housestaff research opportunities, and top-ranked fellowship and career placement. With these resources, the program enables housestaff to develop excellent clinical skills while attaining long-term career goals.
- Oversee daily activities of the residency/clinical fellowship program. Organize and prioritize the activities of the resident/clinical fellows; monitor work progress status and ensure compliance with deadlines.
- Serve as contact person for the interpretation and application of policies, procedures and program guidelines. Troubleshoot discrepancies and determine appropriate corrective actions to be taken. Collaborate in the development and implementation of operational policies, procedures and standards, and communicate associated changes. Identify and report compliance issues and assist in correcting situations resulting in duty hour violations.
- Develop, distribute and update the resident rotation, vacation and leave schedules in electronic systems according to duty hour requirements with oversight of Program Director and/or his/her designee(s).Ensure that the corresponding institutions where the residents are rotating are administering the bills accurately.
- Maintain the residency curriculum, including competency-based goals and objectives for each assignment and each level of training.
- Provide both administrative supervision and support to residents. Act as a liaison between residents and hospital administration when necessary. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations.
- Plan departmental annual events, organizes meetings, assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures.
- Masters Degree in Education, Health or other relevant field.
- Stanford University Experience.
- Experience working in Academic Environment.
- Proficiency with Excel.
Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
- Excellent organizational and analytical abilities, ability to handle diverse workload.
- Demonstrated good judgment in all areas of responsibility.
- Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
- Demonstrated ability to work well independently and take initiative while problem solving and resolving challenges.
- Excellent oral and written communication skills. Ability to work with all levels of faculty and staff, and exhibit significant degree of diplomacy.
- Excellent customer service skills and ability to adapt to changing work environment.
- Proficient with Excel, Word and other applications required.
- Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.