Academic Affairs Specialist

Northeastern University

Academic Affairs Specialist

Requisition Number: STFR003897

Division/College: Bouve College of Health Sciences

Location: Boston Main Campus

Full-time/Part-time: Full Time


As a key member of the Dean's Office in the Bouve College of Health Sciences, the Associate Deans' Academic Affairs Specialist will report and be responsible for assisting four Associate Deans (Faculty, Undergraduate Education, Graduate Education and Clinical Education, Rehabilitation and New Initiatives) in all administrative and management aspects. This person will provide high-level functions and support duties that include managing confidential documents and materials. The primary objective of this position is to assist the Associate Deans in achieving their goals for the College. This person will meet regularly with the Associate Deans to review and refine the articulated goals as warranted and to ensure smooth, efficient and timely fulfillment of duties and responsibilities. Specifically, the Academic Affairs Specialist will work autonomously and efficiently to enable the Associate Deans to maintain broad oversight of constituent business related to students, faculty, university committees, and new initiatives. Activities will include: 1) Data gathering, management and reporting of faculty affairs (new hires, sabbatical/professional leave requests, tenure/promotion processes, workload, and other confidential information); as well as undergraduate/graduate affairs (curriculum, course offerings, course catalog, course caps, teach assignments, recruitment and enrollment, student research opportunities/activities, student retention and success). 2) Assessment and evaluation of faculty and student activities and new initiatives. 3) Assistance and management of logistics, scheduling, calendars, meeting and events materials/reports/minutes. 4) Development and management of processes and systems to support the Associate Deans' office. Additionally, this person will serve as the manager and liaison between the Associate Deans in Bouve College and several offices and groups interacting with undergraduate and graduate academic affairs within Bouve [schools and departments, Simulation Council, Bouve Committees and Bouve Council, etc.]; across the university [other Colleges/Schools, Research Center's and Institutes, Registrar's Office, Residential Life, Disability Resource Center (DRC), Office of Student Conduct and Conflict Resolution (OSCCR), Center for Advancing Teaching and Learning through Research (CATLR), Provost's Office, Senate Office, Office of Institutional Inclusion and Diversity (OIDI), Library, Professional Advancement Network, etc.]; and outside the university [New England Association of Schools and Colleges (NEASC), Council of Clinical Education Coordinators, Simulation Council, Interprofessional Education Coordinating Council, Accrediting Bodies of the Academic Programs offered in Bouve , etc.].


Bachelor’s degree required, Master’s preferred, or equivalent education and experience, with 3-5 years of high-level administrative support required, preferably in academic or healthcare related environment. Mature, experienced professional, capable of independently leading the administrative and management support activities of the Associate Deans’ office in an effective and timely manner.

Experience with:
Administrative support activities.
Managerial principles and practices.
Verbal and written communication.
Team environment.
Troubleshooting and solving complex program issues.
Customer service principles.
Diverse populations and cultures.

Ability to multi-task, to prioritize the tasks, and to work both independently and as part of a team.
Ability to work independently.
High degree of self-motivation and self-direction to lead and follow through with projects.
Strong communication skills including verbal and written with editing experience.
Ability to manage multiple tasks and projects simultaneously.
Ability to handle confidential information.
Highly organized and detail oriented.
Experience with project management.
Experience with data gathering, management and reporting.
Strong analytical and problem-solving skills.
Exemplary customer service orientation.
Proficiency with computer software (Word, Excel, Publisher, Adobe, Word Press, etc.).
Initiative and willingness to learn new approaches and develop novel departmental systems and processes.
Ability to use office equipment such as copiers, scanners, fax and multi-line phones.
Ability to relate well with at all professional levels and with people of diverse backgrounds.
Ability to manage external relations, website publicity and social media.
Ability to provide and respond well to constructive feedback.

Additional Information:
Northeastern University is on an exciting trajectory of growth and innovation. The University is a leader in inter-disciplinary research, urban engagement, experiential learning, and the integration of classroom learning with real-world experience. Northeastern University is home to 20,000 students and to the nation’s premier cooperative education program. The past decade has witnessed a dramatic increase in Northeastern’s international reputation for research and innovative educational programs. A heightened focus on interdisciplinary research and scholarship is driving a faculty hiring initiative at Northeastern, advancing its position amongst the nation’s top research universities.

Northeastern University is situated on the Avenue of the Arts in Boston’s historic Back Bay, four blocks from the Longwood Medical Area (encompassing Harvard Medical School, Children’s Hospital Boston, Brigham & Women’s Hospital, and Beth Israel Deaconess Medical Center), and eight blocks from the Boston Medical Center.

Bouvé College of Health Sciences has over 200 faculty members, with approximately 2,100 undergraduate and 1,500 graduate students. It is the leading national model for education and research in the health, psychosocial and biomedical sciences and supports the University’s mission of educating students for a life of fulfillment and accomplishment and creating and translating knowledge to meet global and societal needs.

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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