Program Coordinator - Berger Institute for Work, Family, and Children

Claremont, California
Jul 26, 2017
Institution Type
Four-Year Institution


This position is responsible for working independently and with direction from the Director of the Institute to assist in the administration of programs and projects for the Institute. Performs a broad range of administrative functions, coordinating the daily operation of the Institute and serving as liaison to CMC faculty, staff, and students. 



Reporting to the Director of the Berger Institute for Work, Family, and Children, performs or works independently/collaboratively to perform the following essential duties and responsibilities:

  • Assist in planning and implementation of programs such as conferences, annual speaker’s series, and meetings of the Advisory Board.  Attend meetings and participate in proceedings.  May present reports or summaries of research.
  • Maintain all financial records for the Institute including tracking purchases, accounts payable, travel expenses, and payroll for student assistants. Prepare budget forecasts for approval and prepare final budget reports for the Director.
  • Collect, compile, and analyze data. Research and prepare reports, grant applications, and other documents. 
  • Design, develop, and publish Institute newsletters, brochures and other publicity for Institute activities.
  • Maintain and develop Institute web site.
  • Organize and coordinate student research projects and Institute programs of research.
  • Perform literature reviews to assist in grant and research publications.
  • Write up applications detailing prospective research projects for review by the Institutional Review Board.
  • Manage research projects, which involve scheduling visits, working with participants, and coordinating with research staff.
  • Expected to be on call and to troubleshoot through any emergencies that may arise during participant interactions.
  • Serve as the main person of contact for participants who might have questions or concerns about their enrollment in ongoing projects.
  • Handle and clean data from research projects for analysis and publication.
  • Organize and prepare work for presentation at national academic conferences in order to exhibit research the Institute supervises.
  • Exercise judgment in frequent independent decisions regarding requests for information from the general public, press, students, and faculty and staff. Handle sensitive and confidential materials with discretion.
  • Handle administrative details for the Institute. Set priorities and determine procedures for own workload. Delegate duties to students and assistants where appropriate.
  • Supervise and direct office and student assistants.
  • Perform other essential duties and tasks specific to the position.


EDUCATION:  Bachelor’s degree in Psychology or a related field or equivalent combination of education and experience is required.

EXPERIENCE:  A minimum of two years of related experience is required. 

LICENSES:  A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

Deploy professional skills in collaboration with colleagues, to best promote the College’s strategic interests.

  • Demonstrate effective, accurate and clear communication with excellent verbal, written, interpersonal, reading, phone, customer service and leadership skills to supervise, facilitate, motivate and inspire a highly diverse group of employees and student employees. Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.
  • Operate computers proficiently with basic Microsoft Office software (such as Word, Excel, Outlook) and associated professional software (such as prospect research tools, Internet research, menu-driven databases, social media networking).  Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality. 
  •   Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds.
  • Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the department’s annual goals.
  • Use strong organizational and time management skills to complete work with accuracy and a keen attention to detail.
  • Bilingual in Spanish preferred.
  • Ability to work cooperatively with others.
  • Ability to receive and respond appropriately to constructive criticism.
  • Ability to display a positive attitude.


HOURS:  The regular hours for this full time position are 30 hours per week on a variable schedule. Holiday, weekend and evening work hours may be required. Travel may be required. Regular hours may vary due to needs of the College or division.  Must be willing to work a flexible schedule. This is a 12 month position.


This is a non-exempt position.

This is a part-time position.

This is a benefits-eligible position.


IPEDS Category Job Code:          43-0000 Office and Administrative Support Occupations

Physical Requirements:                 Light (up to 20 lbs.)

SUPERVISORY RESPONSIBILITY:  Will supervise and direct office and student employees.

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times. 

BACKGROUND CHECK:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA:  This job description defines the essential or fundamental job duties of this position.   It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.  When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

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