Director of Grants and Contracts

Edinburg, Texas
Commensurate with experience
Jul 26, 2017
Institution Type
Four-Year Institution

Scope of Job

To manage all aspects of the department and provide specialized grants and contracts management and specialized accounting skills to direct all matters relating to grants and contracts, including oversight for reporting requirements for federal, state, local, and private awards.

Description of Duties

• Establishes, implements and monitors grant management policies and procedures to meet the needs of the University.
• Serves as the subject matter expert for the interpretation of Office of Management and Budget (OMB) circulars and other sponsored guidelines, policies, regulations, and procedures.
• Ultimately responsible for Grants and Contracts compliance with all applicable Federal, State and Local funding agency guidelines and requirements.
• Develops objectives and activities based on department goals.
• Develops short and long-range plans, conceptual designs, budget requirements and documentation for assigned area.
• Supports the university’s mission through management of all post-award grant financial functions, such as accounting cycle, grant and contract billing/receivables, fiscal reports, addressing funding issues, ensuring record retention compliance with funding agency requirements, etc.
• Responsible for account/budget setup and maintenance, reviews and approvals of budgetary items for the assigned area.
• Supervises assigned staff and performs or coordinates all related activities, including employee appraisals, recommendations for promotions, disciplinary actions, etc.
• Provides grant compliance guidance to the grant and contract staff to ensure financial compliance with the terms of the contract are met
• Manages the central procurement function and revises and strengthens policies and procedures of that function to maximize its value to grant compliance
• Administers and maintains the grant and contract departmental budget
• Protects the institution by assuring that awards are in compliance with federal, state, agency, and institutional grants and contracts policies.
• Acts as liaison between faculty, university offices, and sponsoring agencies regarding grants and contracts concerns.
• Collaborates with the Office of Research and Sponsored Programs, Principal Investigators and other University Administrators throughout the grant process.
• Provides fiscal counsel to Principal Investigators and University Administration in relation to the successful fiduciary oversight of Federal, State or Local grants and contracts.
• Manages all internal and external audits pertaining to the activities of grants and contracts.
• Keeps current with GAAP, FASB, and GASB developments and new government related pronouncements for Grants and Contracts accounting and reporting.
• May coordinate, monitor, and update grant financial training for the University community in the assigned areas.
• Prepares and/or reviews/approves all grant fiscal reporting such as SEFA, IPEDS, NSF R&D Survey, Research Expenditures, etc.
• Prepares and/or reviews/approves all grant and contract account reconciliations prepared by assigned areas.
• Assists with the coordination and execution of activities relating to grants and contracts internal and external audits.
• Collaborates and work closely with other stakeholders/departments in order to meet the goals and objectives of the mission of the department.
• Responsible for monitoring of any state and federal reporting and audit requirements.
• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree in Accounting or business related field from an accredited university.

Preferred Education

Master’s degree from an accredited university.



Required Experience

Five (5) years of experience in grant financial accounting and administration, including two (2) years of supervisory experience. Experience with federal compliance requirements related to grants and contracts, federal agency policies, including NSF, NIH, etc. Experience in accounting aspects related to Grants and Contracts restricted accounts. Familiarity with the grant development process. Knowledge and interpretation of Office of Management and Budget (OMB) circulars and other sponsored guidelines, policies, regulations, and procedures for the management of contracts for federal, state, local, and/or private entities.

Preferred Experience



Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. Exerting up to 5 pounds of force occasionally, and/or a negligible amount of force frequently. Sedentary work involves sitting most of the time.


Exceptional planning and organizational skills. Excellent written and verbal communication skills. Independent thinker and analytical problem solver. Ability to work effectively and communicate well with a variety of internal and external constituents. Ability to generate and interpret financial data related to Grants and Contracts accounts.

EEO Statement

UTRGV is an Affirmative Action/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. UTRGV takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.


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