Administrative Specialist IV


Requisition Number

Job Title
Administrative Specialist IV

Official Title
Administrative Specialist IV

Position Number

Printing & Distribution Solut - 181200


Is this an internal posting only?

Work Schedule
Monday - Friday 8 am - 5 pm

Department Overview
Printing and Distribution Solutions (PDS) employs the latest technologies that provides university and state-agency customers conventional, print-on-demand and personalized mailings.

PDS embraces servant leadership and promotes a creative and cohesive team strategy to promote the department's commitment to outstanding service and work product excellence. Quality and excellence have been a significant factor in the department's relations with the university community as well as other state agencies and universities. PDS consistently wins awards at national competitions help by organizations recognizing in-plant operations.

Job Description
The Printing & Distribution Solution Department at the University of North Texas is seeking to hire a Administrative Specialist IV in Promotional to join our team. Responsibilities of the position include, but are not limited to:

* Works as direct customer service support for promotional items sales.
* Promotional software, correspondence by various means with customers and manufacturers, estimating, order entry, billing.
* Independent judgement and decision making , with oversight from the Assistant Director II.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess a High School diploma or GED equivalent and four years of progressively responsible office administration experience. Substitution of education for experience allowed. The following knowledge, skills, and abilities are required:
* Intermediate MS Office skills.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple assignments effectively.
* Ability to work on tasks utilizing judgment, tact, and resourcefulness
* Knowledge of basic accounting/budgeting procedures.
* Skill in developing and maintaining good working relationships.
* Knowledge of supervisory practices and principles.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Skill in evaluating facts or situations to route calls/customers appropriately.
* Skill in telephone etiquette and courteous communications with public.
* Skill in basic office procedures.
* Skill in the use of personal computer/software.
* Skill in the operation of a variety of office machines including personal computer, telephones, and copiers.
* Ability to establish and maintain effective working relationships.
* Skill in basic filing and recordkeeping.

Special Instructions to Applicants
Applicants must submit a resume, cover letter and references with their online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate

Pay Basis

Job Type
Full-time Permanent

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