Madison, WI
Jul 26, 2017
Institution Type
Four-Year Institution

JOB NO.: 102476-US

Work Type: Staff-Full Time


Location: Madison

Categories: Accounting, Finance, Purchasing, Engineering, Human Resources, Payroll, Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 102476

Working Title: PAY & BEN SPEC ADV

Official Title: PAY & BEN SPECIALIST ADVANCED(21312)


FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $17.25

Job Summary:

This position is responsible for initiating and processing payroll and related operations for the Department of Industrial and Systems Engineering (ISyE) in support of its instructional, research and service missions. The ISyE Department in the College of Engineering at the University of Wisconsin-Madison enrolls approximately 200 undergraduate students and 100 MS and PhD graduate students from all over the world, and has 19 faculty members, 4 academic staff and 2 university staff members, with state expenditures exceeding $2.5 million annually, research expenditures exceeding $19.5 million annually from all its labs with funding designations including but not limited to: 101, 133, 135, 136, 144, 150, 167 and 233. There are different rules and regulations to be followed for each different appointment type. The Department has a variety of funding sources, many from Federal and non-Federal grants and awards. This requires constantly changing funding commitments to be made on the various appointments. Funding periods may vary and include grant funding periods that don't necessarily coincide with the fiscal year funding, complicating the payroll process.

In the role of benefits coordinator, this position supplies benefit information to different classes of employees, each with a unique set of benefits. This is made even more complicated by continuous changes such as leave of absence, sabbaticals, appointment percent level, and appointment type. The impact of supplying incomplete or insufficient information could result in an individual not being eligible or losing critical benefits.
This position drafts appointment letters and processes visas for Visiting Scholars and Post Docs and serves as back-up to the CHRIS and PVL system.

The individual must be able to manage multiple, multi-faceted, detailed responsibilities ranging from day-to-day to extremely detailed activities. A strong knowledge of UW payroll, visa process, and benefits procedures are required.

Schedule Comment:

7:45 A.M. - 4:30 P.M., Monday through Friday, some flexibility may be considered.


David Kantor

Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please click on the "Apply Now" button to start the application process. To apply, please upload resume, cover letter, and list of 3 professional references.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: 25 Jul 2017 Central Daylight Time

Application Close: 15 Aug 2017 11:55 PM Central Daylight Time