Madison, WI
Jul 26, 2017
Institution Type
Four-Year Institution

JOB NO.: 91507-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Library, Museum, Arts

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 91507-AS

Working Title: University Records Officer


Hiring Department: A490100-GENERAL LIBRARY/ARCHIVES

FTE: 100%

Anticipated Begin Date: SEPTEMBER 01, 2017

Term: This is a renewable appointment.

Advertised Salary:

Minimum $48,000 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's degree required. MLS or equivalent degree strongly preferred.

Minimum number of years and type of relevant work experience:

Required Qualifications
- Minimum of 2 years of experience in records management.
- Strong oral and written communication skills.

Desired Qualifications:
- Experience in records management in a university setting.
- Experience with records management systems.
- Experience with electronic records management.
- Certified Records Manager or Information Governance Professional certification.
- Knowledge of trends and best practices in records management, including developing records schedules and legal requirements for records.
- Knowledge of project management practices.

Position Summary:

Under the supervision of the Director of Archives and Records Management, the University Records Officer directs all aspects of the University's record management program, which includes creating/updating records schedules and providing training across campus on records management issues and best practices. The University Records Officer collaborates with many campus units on records issues, serves on appropriate campus committees, and is a member of the UW System-wide University Records Officer Council.

The University Records Officer must be service-oriented and have excellent communication skills. The person in this position must have superb organizational skills, a keen attention to detail, and the ability to work independently. They will work in a highly collaborative work environment, which requires an ability to work with a range of departments and colleagues across the library system.

The Libraries at the University of Wisconsin-Madison are dedicated to the practices of social justice, diversity, equality, and respect among our staff, students, collections, and services. We strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment, and we encourage candidates to apply who share these values.

Additional Information:

About UW Madison Archives and Records Management:
The University Archives, a unit of the General Library System, contain over 26,000 c.f. of paper materials, over 2 million images, nearly 1600 oral histories, plus other media in many formats (audio tapes, film, videocassettes, transcriptions disks, electronic formats, etc.). University Archives, located in Steenbock Library, is one of four libraries in the division of Special Collections & Archives, along with the Department of Special Collections, the Kohler Art Library, and the Mills Music Library.

Additional Information:
The University of Wisconsin-Madison is long established as a preeminent public research university. The impact and achievements from the research, teaching and service learning conducted by its faculty, staff and students is far-reaching and global in scope. The University today is fully engaged in educational innovation.

The libraries on the campus of UW-Madison reflect the breadth and comprehensiveness of the University's highly ranked schools, colleges, departments, centers, and institutes. The libraries are a highly valued partner in teaching, research and learning at the university. The library values the depth of academic disciplines, requiring creative strategies to provide support for research and teaching.

The UW-Madison Libraries is one of the ten largest public university library systems in the United States. Library collections and services are decentralized and coordinated through the leadership of the General Library System (GLS), which provides technical infrastructure, support for acquisitions, and the integration of campus library services. The General Library System, with a budget of more than $24.7 million and a collection budget of approximately $9 million, administers fifteen libraries including Memorial Library, the largest library in the State of Wisconsin, and other specialized and professional libraries. The overall campus libraries' collection budget is over $12 million.


Anne Murphy-Lom
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

All applications must be submitted through the Jobs at UW website. A cover letter and resume are required. References will be collected for the finalists at the time of the interview.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: 25 Jul 2017 Central Daylight Time

Application Close: 23 Aug 2017 11:55 PM Central Daylight Time


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