UAR Programs Coordinator

Location
Stanford
Posted
Jul 25, 2017
Institution Type
Four-Year Institution


Stanford University

UAR Programs Coordinator

Job Number:
75723

I. Summary of Position
The Undergraduate Advising and Research (UAR) unit is seeking an administrative associate to provide complex administrative or operational support with minimal supervision to the Associate Vice Provost (AVP)/Director of UAR and other management staff. The candidate will anticipate the needs of and proactively solve problems and/or independently manage issues for and on behalf of the AVP. Additionally, s/he will be expected to provide administrative support to the UAR Executive Management Group (EMG) and its initiatives, including processing financial transactions, coordinating and organizing travel and timing of certain job searches and acting as a liaison between the EMG and Stanford's many campus partners. The ability to perform work autonomously and to exercise discretion, judgment, and sensitivity as well as displaying outstanding professionalism, communication skills and a positive work ethic is essential in this role.

May be responsible for leading other administrative staff or subordinates.

II. Core Duties
  • Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  • Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
  • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
* Other duties may also be assigned
III. Minimum Requirements
Education & Experience:
  • High school diploma and four years of administrative experience, or combination of education and relevant experience.
  • Previous administrative experience at Stanford preferred.

Knowledge, Skills and Abilities:
  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.
IV. About the Office of the Vice Provost for Undergraduate Education (VPUE) and the Office of Undergraduate Advising and research (UAR)
The mission of the Office of the Vice Provost for Undergraduate Education (VPUE) is to partner with Stanford faculty, staff, and students to produce and educate knowledgeable, engaged citizens and creative, confident leaders for our future world.

https://undergrad.stanford.edu/

Undergraduate Advising and Research (UAR) is dedicated to introducing students to the full intellectual richness of undergraduate study at Stanford, supporting a diverse student population in their academic and intellectual pursuits, and instilling students with a deep sense of identity and community at Stanford.

V. About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.


VI. Physical Requirements:
  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

VII. Working Conditions:
  • Must be able to work evenings and weekends on occasion.

VIII. How to Apply

If you're ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online: http://stanfordcareers.stanford.edu
  • Click on Job Search
  • Enter 75723 in the Keyword Search field

IX. Affirmative Action Statement
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.



Job: Administration

Location: Vice Provost for Undergrad Education
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.






jeid-dee79f310288f74f8c2126d31bb23773