Project Management Facilitator

Jul 25, 2017
Institution Type
Four-Year Institution

Stanford University

Project Management Facilitator

Job Number:

Pay Grade G, Non-Exempt, 1-Year Fixed Term

Department of Bioengineering

This position is for a one-year fixed term but is likely to be extended based on funding. It is currently a 60% FTE, but could increase as high as 100% FTE based on funding received by the end of the year.

The mission of Stanford's Department of Bioengineering is to create a fusion of engineering and the life sciences that promote scientific discovery and the development of new biomedical technologies and therapies through research and education.

The Department of Bioengineering is jointly supported by the Schools of Medicine and Engineering. It includes, in a single department, research and teaching programs that embrace biology as a new engineering paradigm and apply engineering principles to medical problems and biological systems.

The Project Management Facilitator will support the Camarillo Lab in Bioengineering and maintain the project master plan for two research projects: Mouth Guard v2 and IVF Data System project. The incumbent will be expected to track progress on these two projects, maintain timeframes and strong communication with internal and external constituents, negotiate contracts with external vendors, manage budgets and reconcile project expenses. In addition to these responsibilities, around 20% of the position will work on administrative responsibilities for the lab, such as processing reimbursements, arranging travel and providing administrative support to lab members.


Work directly with the project team on the day-to-day operational aspects of each project's scope, risk, and budget, including assumption of a significant project management task.This entry level project management position may support project management teams in any other project management job series.


  • Maintain and update a master project plan.
  • Follow up with internal and/or external stakeholders on scheduled project deliverables.
  • Perform representative project-associated duties including: project management processes &/or workflows maintenance; document and process change requests; monitor project scope, schedule, and budget, and report deviations and concerns to the project manager; monitor and/or perform assigned business integration, closeout, or commissioning logistics; compile due diligence data; perform analysis for vendor selection; perform vendor outreach (e.g., collecting safety plans, permitting, warranties); review and reconcile invoice integrity; liaise on invoice payment; perform incidental purchasing to support projects; support and follow-up on project-specific safety requirements ; coordinate project closeout details.
  • Compile data and generate ad hoc reports and metrics related to any project phase.

    *Other duties may also be assigned


    Education & Experience:

    Associate degree or equivalent work experience or two years relevant experience.

    Knowledge, Skills and Abilities:

  • Demonstrated ability to use project management software tools.
  • Polished written and oral communication skills to address a wide variety of audiences.
  • Demonstrated multi-tasking ability to manage multiple parallel projects and competing priorities.

    Certifications and Licenses:



  • Frequently sit, perform desk based computer tasks, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, write by hand, twist/bend/stoop/squat and lift/carry/push/pull objects that weigh up to 20 pounds.
  • Rarely use a telephone, kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
  • Travel locally and cross-university.


  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Applicants are required to upload a cover letter and resume to be considered for this opening.

    About Stanford University

    Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

    Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

    Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Thank you for your interest!

    Job: Project Management

    Location: School of Engineering
    Schedule: Part-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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