Alumni Relations Coordinator, Stanford Law School
Note: Not all unique aspects of the job are covered by this job descriptionJOB PURPOSE:
Reporting to the Associate Director of Alumni Relations, the Alumni Relations Coordinator works with alumni volunteers, students, faculty, the Stanford Law School Office of External Relations, and other law school and University colleagues to implement activities, programs, services, and communications that reach, serve and engage alumni. CORE DUTIES*:
Provide excellent customer service to alumni and others in response to phone, email inquiries, and requests for information.
Create and manage email and online event invitations, registration, attendance tracking, and post-event details for law chapter events, affinity programs, Board of Visitors meetings and Alumni Weekend.
Execute on marketing and communications for alumni programs, produce and distribute promotional materials in print and online, including invitations, web postings, social media, and communications calendars. This could also include overseeing the production of specialty print projects.
Assist with coordination of programs and event logistics.
Coordinate on-site registration for large external programs.
Use database to produce supplemental materials, like reports, name tags and guest lists for programs.
Collaborate with campus and external partners.
Work with alumni volunteers on the planning and execution of alumni events in 1-2 regional alumni chapters.
Assist with tracking and processing revenue and expenses, and submitting and paying all purchase requisitions and invoices on a timely basis.
Gather and document data on alumni participation and volunteerism.
Provide program and administrative support to alumni relations team.
Update the Alumni Weekend and Alumni Events portions of the website.
* - Other duties may also be assigned
Education & Experience:
Bachelor's Degree and one year of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Strong written and verbal communication skills.
Ability to work independently and as part of a team to meet expected deadlines and schedules.
Excellent customer service skills.
Ability to multi-task, prioritize work, and meet deadlines.
Computer proficiency and the ability to learn new systems.
Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
Certifications and Licenses:
Valid California Non-commercial Class Driver's License.
Constantly perform desk-based tasks.
Frequently stand/walk, sit.
Occasionally grasp forcefully, use a telephone, lift/carry/push/pull objects that weigh up to 40 pounds.
Rarely writing by hand, sort/file paperwork or parts.
Ability to obtain and maintain a California Non-commercial Class license.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasional work on evenings and weekends.
May work outdoors.
Possible travel within the Bay Area.
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Job: Alumni Relations
Location: School of Law
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.