Administrative Assistant II - UCO Development

Job ID 2017-4189
Posted Date 7/20/2017
Org Number 010225
Department UCO Development
Division Vice President for Development
Job Type Staff
Location US-OK-Edmond
Proposed Salary Range $12.09 per hour ($25,162 annually)
Targeted Job Start Date ..
Hours Per Week 40
Weeks Per Year 52
Regular Workdays/Hours Monday - Friday; 8:00 am - 5:00 pm
Preference Date ..

Position Overview

Provide secretarial and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning.

Department Specific Essential Job Functions

Assists the Vice President for Development daily; scheduling appointments, travel arrangements, etc. Composes various letters for the Vice President for Development. Gathers information and prepares various reports, correspondence and memorandums; researches and resolves issues. Assists with preparation and arrangements for special events and/or projects. May be asked to attend special events and/or meetings in evenings and some weekends. May assist in the preparation and maintenance of the departmental budget. Enters and updates data into the University of Central Oklahoma's computer database, Banner. May prepare moderately complex analyses of data. May assist in the preparation of requisitions and purchase orders. Answer phones, greet and screen visitors; relays messages, responds or takes necessary action or refers to appropriate person for resolution. Attends meetings and seminars to take notes and record minutes. Orders and maintains inventory of supplies and equipment. May be responsible for timecards in the department. Performs other related duties as assigned.

Qualifications/Experience Required

Requires general education or vocational training and 3+ years relevant experience in chosen field or equivalent combination of education and experience.

Qualifications/Experience Preferred

Higher education experience a plus. Minimum keyboarding speed of 40 wpm. General understanding and use of office equipment.


Knowledge of office procedures and practices. Must be computer literate in the use of relevant software applications (word processing, spreadsheets, database management). Excellent telephone etiquette, communication (written and oral), organizational and public relations skills. Ability to work well with others. Ability to operate office equipment. Ability to multi-task and attention to detail. Demonstrate a warm and caring professional service-oriented attitude. Ability to maintain confidentiality. Ability to work well in hectic and stressful situations. Must be self- motivated. Ability to listen and synthesize directives. Good supervisory skills.

Physical Demands

Repetitive movement of hands and fingers. Typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms.

Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.