Coordinator of School Partnerships- Teacher Education Services

Edmond, OK
Jul 25, 2017
Institution Type
Four-Year Institution

Job ID 2017-2144
Posted Date 7/13/2017
Org Number 010134
Department Teacher Education Services
Division Provost Vice President
Job Type Staff
Location US-OK-Edmond
Proposed Salary Range $42,106 annually
Targeted Job Start Date 8/14/2017
Hours Per Week 40
Weeks Per Year 52
Regular Workdays/Hours Monday - Friday, 8:00 to 5:00
Preference Date 7/31/2017

Special Instructions to Applicants

Must be able to use personal vehicle to make P-12 school visits frequently (about 10-20% of assigned time, as determined by Director of Educator Preparation) with reimbursement at the state rate.

Position Overview

Coordinates program or service activities to ensure relevant guidelines, specifications, policy and/or procedures are followed for academic related programs, groups, and/or services. Assesses to make sure the educational needs and goals are being met. Facilitates communication between P-12 school teachers and administrators and UCO administrators, faculty, staff, and students concerning education programs and/or services. Maintains relevant databases to ensure accurate and accessible records. Prepares reports summarizing statistical data or describing program objectives and accomplishments.

Department Specific Essential Job Functions

Acts as a liaison between UCO and its partnership school districts and is instrumental in fostering a strong relationship between the Educator Preparation unit and the P-12 educational community.

P-12 Partnerships

Make P-12 school visits frequently (about 10-20% of assigned time, as determined by Director of Educator Preparation) in personal vehicle with reimbursement at the state rate.

Communicate efficiently and professionally with all stakeholders through email, phone and in-person conversations.

Update and coordinate memoranda of understanding (MOUs) for initial and advanced programs to reflect any policy or protocol changes.

Meet with principals and/or district level administrators to discuss and collect signed MOUs annually.

Update Teacher Education Services records regarding school personnel and P-12 requests or concerns.

Conduct a Teacher Education Services observation/interview protocol during school site visits.

Deliver mentor teacher and principal vouchers for their work with student teachers.

Present Co-Teaching Trainings to P-12 teachers and administrators on UCO's campus and at school sites.

Manage the online Co-Teacher Training module in collaboration with UCO's Center for eLearning and Connected Environments (CeCE).

Coordinate and attend clinical experience activities arranged for UCO international students on P-12 sites (for PTE 3023: Foundations of American Education) and UCO's Child Study Center, depending on major.

Host an annual P-12 partnership planning event/advisory and document the agenda, minutes, and actions to be taken as a result of the meeting.

Assist with early career residency initiatives conducted by CEPS faculty.

Assist the UCO's Coordinator of the Urban Teacher Preparation Academy (UTPA) regarding interviews, training sessions, recruitment, special events, etc.

Assist the UCO's liaison(s) for the Bilingual Paraprofessional Pipeline for Teachers (BPPT) regarding interviews, training sessions, recruitment, special events, etc.

Assist the UCO's Prospective Teachers Academy (TPA) on campus and at local school sites, community colleges or other venues regarding training sessions, recruitment, special events, etc.

Assist with UCO recruitment and student success initiatives, as appropriate (e.g., transfer fairs, high school incoming student/parent sessions).

Coordinate professional development opportunities between UCO (teacher candidates and faculty) and school partners (e.g. matching school needs to university experts, co-teacher training during district PD days, teacher evaluation, Hub for Subs).

Invite school partners (administrators and teachers) to UCO events (e.g., Portfolio Day, advisory meetings, professional development), as appropriate.

Develop and, as necessary, coordinate efforts for university experts to produce resources (e.g., videos regarding mentor expectations and assessments, printed program materials/brochures) that will facilitate communications and efforts between UCO and school partners.

Teacher Education Services

Assist with clinical experience placements, as needed.

Assist in reviewing applications for teacher education and student teaching (e.g., deficiencies, transcripts Degree Works).

Assist during program orientations and advisory/assessment activities (e.g. small group meetings, student teaching orientation, Portfolio Day, university supervisor orientation and advisories).

Assist in documenting information in the Teacher Education Services database, as necessary.

Assist with developing council books for the Council on Teacher Education, analyzing candidate data, preparing program reports, and revising all clinical experience handbooks and materials, as necessary.

Schedule monthly Teacher Education Services meeting and maintain the action agenda through Google docs.

Update and maintain UCO TES YouTube channel.

Perform other related duties as assigned.

UCO Collaborations

Communicate with professors, program coordinators, chairs and academic advisors about teacher candidates and advanced programs candidates.

Coordinate with program coordinators and document Oklahoma Subject Area Test (OSAT) trainings and support services for candidates.

Present in classrooms at the request of professors.

Work with CEPS Technology staff to keep the Teacher Education website updated, particularly regarding "Future and Transfer Student," particular initiatives (e.g., UTPA, PTA), and "Resources for P-12 Partner Schools".

Attend meetings (e.g., TES monthly meetings, Teacher Education Faculty (TEFAC & AEPFAC) meetings, Council on Teacher Education and subcommittee meetings).

Work with faculty and staff on assessment/evaluation instruments, as needed.

Work with UCO Career Services regarding UCO's Teacher Job Fair.

Assist with grant and scholarship applications and activities, as necessary.

Assist other members of the Teacher Education Services office with anything that is needed.


Visit with administrators, mentor teachers and teacher candidates when visiting P-12 school sites.

Monitor and assist problematic teacher candidate placements, particularly during CE1 and CE2.

Analyze teacher candidate, student teacher, P-12 mentor, and P-12 administrator feedback and data and prepare reports for annual review.

Record Keeping

Assist in keeping the Teacher Education Services database updated with notes and vital information so that all teacher candidates are tracked and moved through required gateways/transition points, including from admission to teacher education, admission to student teaching, graduation, and program completion/certification.

Maintain the list of all P-12 partnership and UCO Re-visioning activities.

Maintain a database of those co-teacher trained and relevant demographic information.

Maintain a database of professional development opportunities provided as part of the partnership between UCO and P-12 schools.

Maintain a database of the agenda, minutes, and actions to be taken as a result of the annual partnership advisory meetings.

Maintain a database of the signed MOUs.

Maintain Teacher Education Services records regarding school personnel, especially administrators, and P-12 requests or concerns.

Maintain data from the observation/interview protocol during school site visits for program review.

Maintain travel records regarding P-12 school visits.

Qualifications/Experience Required

Bachelor's degree in related field to the position plus 3+ years of relevant experience or 7+ years of equivalent work experience that provides knowledge of and exposure to fundamental theories, principles, and concepts. Demonstrated application of expertise in a chosen field to achieve results.

Qualifications/Experience Preferred

Required: Master's degree in education. Successful experience in P-12 teaching. Preferred: Leadership and supervisory experience in an educational setting. Community outreach and external funding experience.


Excellent and effective communication skills with diverse audiences. Excellent computer skills in the use of relevant software applications. Ability to multi-task, to meet deadlines, and to be responsible and responsive regarding confidential or sensitive information. Detail oriented with strong organizational skills with the ability to interact with all levels of internal and external stakeholders. Strong supervisory and collaboration skills.

Physical Demands

Repetitive movement of hands and fingers - typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms.

Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.