Service Representative - Communications Center

Job ID 2017-4128
Posted Date 2017-07-12
Org Number 010779
Department Communications Center
Division Vice President for Student Services
Job Type Staff
Location US-OK-Edmond
Proposed Salary Range $12.01 per hour ($25,000 annually)
Targeted Job Start Date 7/17/2017
Hours Per Week 40
Weeks Per Year 52
Regular Workdays/Hours 8-5

Position Overview

Interact with internal and external customers to provide information in response to inquiries about product and services or assistance concerning the services provided by the unit. Direct requests to those who can provide the service. Prepare notice of statements and sends copies to customers; reconciles discrepancies in billing and to handle and resolve complaints. Respond to request concerning the interpretation of program policies and procedures. Assist in developing policies and procedures for the operation of daily activities. Respond to request for information; research and fill request for customers. Ensure an adequate inventory of materials is available.

Department Specific Essential Job Functions

Responsible for daily call center activity including multiple line telephone reception and dissemination of general information, FAX correspondence and registration. Answers multiple phone lines, enters application data. Assists with application processing as needed. Responds to and sends FAX correspondence. Assists with mail to include receipt of incoming mail and appropriate distribution. Answers inquires or general information. Assists with special projects when necessary, such as mass mailing projects or packet assembly. Performs other related duties as assigned.

Qualifications/Experience Required

Performs administrative or manual tasks. Requires general education or vocational training or equivalent combination of education and experience.

Qualifications/Experience Preferred

Experience with computers and multi-line phones. Familiarity with computer software programs and experience with on-line computer systems.


Excellent public relations, communications and organizational skills. Must demonstrate a warm and caring professional attitude along with phone etiquette protocol. Ability to perform duties effectively, efficiently, accurately and prioritize multiple assignments. Ability to effectively work during extremely busy and stressful periods. Good records management skills. Familiarity with computer software programs and experience with on-line computer systems. Ability to maintain confidential information.

Physical Demands

Repetitive movement of hands and fingers, typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms. Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.