Office Assistant

Jul 25, 2017
Administrative Jobs
Technology, IT Support & Training
Institution Type
Four-Year Institution

Office Assistant

Worcester Polytechnic Institute

Department: Human Resources

Position Status: Temporary/Contract Positions

Basic Function:
Process and data enter all Human Resources forms into SCT Banner system. Assist with a wide variety of clerical/administrative support. Knowledge of office systems and procedures and of department's/unit's policies and procedures is required. Answer multi-line phone and greet visitors.

Principal Duties and Responsibilities

  • • Responsible for entering data into the SCT Banner Human Resources/Payroll system Responsible for computer input of payroll authorizations, change of status and employee information forms, and benefits/deduction records
    • Oversee Human Resources/Payroll front desk (e.g., flow of visitor traffic, visitor follow-up, daily problem solving) and student staff.
    • Answers multi-line phone, directs calls to appropriate team member and/or departments
    • Greets all visitors, and provides assistance with requests and having them fill out appropriate forms
    • Distribute paychecks
    • Assists with data entry of inquiry in Banner.
    • Opens and distributes mail to team members
    • Maintains electronic and paper files
    • Performs other job related duties as required or assigned

    Position Requirements

  • • High school plus additional schooling preferred
    • 3-5 years previous work experience preferred. Preferably in Human Resources/Payroll
    • Strong interpersonal skills, accuracy, and attention to detail are critical
    • Proficiency with the Microsoft Office Suite required
    • Must be comfortable working in a busy environment and balance demands well
    • Ability to handle multiple tasks simultaneously and work well with others
    • Detail oriented with excellent communication and organizational skills.
    • Strong math skills required
    • Ability to handle confidential information
    • Great Customer Service skills
    • Good sense of humor

    Posting Date: 07/24/2017

    Open Until Filled: Yes

    Special Instructions to Applicants:

    EEO Information:
    We are an Equal Opportunity Employer and do not discriminate against applicants due to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability. We are looking for individuals who value creativity, diversity, inclusion, and collaboration.

    Criminal Background Check Statement:
    A pre-employment criminal records check is required.

    To apply, visit:

    WPI, the nation's third oldest private technological university, established in 1865 by New England industrialists John Boynton and Ichabod Washburn consists of 80 acres set in a safe, residential section of Worcester, Massachusetts—the second largest city in New England—home to 13 colleges, and situated 40 miles west of Boston.

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