Card Services Administrator
Position Number: 00060567
Primary Function of Organization Unit: Materials Management is the umbrella organization that is constituted of three departments: Materials Support, Purchasing and WolfCopy. Each department provides central office support services to the campus community. Materials Support manages the disposition of university surplus property; provides leased storage space to campus departments; manages the ordering, delivery, deployment and retail billing for compressed gas cylinders; manages receiving and re-delivery of large shipments. The Purchasing Department, by delegated authority from the State of North Carolina, Division of Purchase and Contract, is responsible for the procurement of all goods and services not exceeding $500,000. The administrative function of the Department is to assure that proper and legal method of procurement are maintained and to service the University departments by processing departmental requisitions in accordance with University and State guidelines. The WolfCopy program provides comprehensive systems for multi-functional copiers, multi-functional printers, wide format printers (plotters) and student print quota services in public computing labs. Also, includes services for cash stations strategically located across campus.
Essential Job Duties: This position serves as the lead administrator for all PCard individual cardholder accounts, and acts as the back-up support to the lead administrator responsible for the MarketPlace virtual card accounts, the ePayables virtual card accounts and the Fleet Card program accounts. This position is the PCard program liaison for campus departments and the issuing banks. Work involves report preparation, interpretation and analysis of bank records, fraudulent use risk mitigation, exception monitoring, error resolution, and reconciliation. Execution of position duties requires collaborating with all levels of staff to develop/operate/evaluate PCard control systems, evaluate bank and financial system records to determine conformance to policies/procedures/accounting standards. Confidentiality with regard to all interactions and information is required. Work is performed under limited supervision. Position requirements include conducting training sessions, and attending and participating in business meetings.
Department Required Skills: *Proficiency in Microsoft Office Suite: Word, Excel, Access & PowerPoint. *Strong verbal and written communication skills to interact effectively with diverse internal and external campus and vendor clientele. *Strong problem-solving, analytical, decision-making skills with attention to detail and organizational processes. *Ability to work independently as well as part of a team with a professional demeanor and minimal supervision in the completion of complex assignments. *Requires excellent time management skills & ability to multi-task in a fast-paced, deadline driven environment with multiple and conflicting priorities. *Requires methodical, critical review of systems. *Familiarity with file transfer protocol methods.
Preferred Experience, Skills, Training/Education: *Working experience with procurement systems, ERP systems, preferably Oracle Peoplesoft *Purchase Card Program/Reconciliation/e-Procurement *Working experience with electronic email/calendar systems *Knowledge of State of North Carolina and NC State University procurement and payment policies and rules *Certification from the National Association of Purchase Card Professionals, CPCP certification
Necessary Licenses and Certifications: None
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.