Wedding Coordinator (75% FTE Position)

Jul 24, 2017
Administrative Jobs
Technology, IT Support & Training
Institution Type
Four-Year Institution

Stanford University

Wedding Coordinator (75% FTE Position)

Job Number:

Note: Not all unique aspects of the job are covered by this job description

** This is a 0.75 FTE position.

The Office for Religious Life (ORL) seeks to appoint a wedding coordinator who will oversee all aspects of the wedding program, exercising understanding, astuteness, knowledge and sensitivity to all who wish to be married (religious, no faith, cultural, of all ethnicities, LGBTQ), from the initial inquiry of the couple to the wedding day. The position will organize, manage and oversee all aspects of the year-round wedding program (including wedding rehearsals, wedding ceremonies, vow renewals, etc.) for eligible Stanford-affiliated couples being married in Stanford Memorial Church, consulting, interacting and corresponding with couples, vendors, the Dean for Religious Life, associate deans, other clergy, musicians, pre-marital counselors, and a range of university stakeholders in accordance with ORL guidelines and university policies. Weddings are just some of the year-round events organized by the ORL in Stanford Memorial Church and the office's other facilities on campus. The wedding coordinator will also participate with a busy and diverse ORL team on a number of programs, and must have a clear understanding and commitment to the mission and purpose of the Office for Religious Life, which is to show care and compassion in not only what we do but how we do our work for the Stanford community.

  • Design, plan, implement, and coordinate customized wedding events. This may include registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations.
  • Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
  • Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.
  • Consult with stakeholders to determine objectives and requirements.
  • Inspect event facilities to ensure they conform to the event needs, including maintenance, janitorial and fire safety issues.
  • Manage accounting operations relating to collection and reconciliation of fees (credit card, check), including daily accounting procedures and reports, final monetary summaries, and/or account transfers.
  • Initiate and design marketing strategies, such as print, online, social media; ordering ad placement; designing the collateral and tracking.
  • Will serve as project leader on smaller scale events (i.e. the Wedding Couple Orientation Meetings and annual Clergy/Counselor Luncheon), coordinating teams that plan, implement, and manage all aspects of such events.
  • Will serve as a member of the overall Office for Religious Life staff, attending and participating in regular staff meetings, and contributing to a range of other Office for Religious Life events (i.e. being part of the staff team for high profile speaker events).
  • Utilize and/or maintain complex databases, such as Filemaker Pro.
  • May use specialized event planning software.
* Other duties may also be assigned

Education & Experience:
Associate degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:
  • Demonstrated success in planning and executing events.
  • Ability to work both independently and as part of a team.
  • Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
  • Demonstrated creativity, problem-solving skills, initiative, good judgment, and decision-making skills.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness, with understanding, sensitivity and, at times, adaptability to diverse requests and needs. Particular sensitivity is needed in dealing with ceremonies that reflect and incorporate a wide range of cultural, ethnic and religious components.
  • Excellent interpersonal, communication (written and verbal), time management, and customer service skills.
  • Must be well organized and detailed oriented.
  • Understanding of the purpose, mission and ethos of the Office for Religious Life, which oversees the religious and spiritual life of the university.
  • Knowledge of Microsoft Office suite (Word, Excel, Powerpoint), e-mail and other online documents, such as Google Docs.
  • Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
  • Demonstrated experience using graphic design applications (i.e. Adobe suite: Photoshop, Illustrator, InDesign).
  • Experience initiating and designing marketing strategies, such as print, online, social media; ordering ad placement; designing the collateral and tracking. Desired Qualifications:
    Experience using Stanford administrative systems (e.g. Oracle Financials)
    Certifications and Licenses: Valid Non-Commercial Class California Driver's License.

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
  • Ability to obtain and maintain a California Non-commercial Class license and drive day or night. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
  • May require some travel and working evenings, weekends, and occasionally during Stanford's December Winter Close period. WORK STANDARDS:
  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, Stanford Office for Religious Life ~ Our Mission
    “To guide, nurture and enhance spiritual and religious life within the Stanford University community.”

    We are collectively committed and devoted to ensuring lively, thoughtful and supportive contexts for Stanford students, faculty and staff who wish to pursue spiritual interests. We recognize that a spiritual/religious journey can be an important, balancing complement to the numerous challenges one faces in the pursuit of academic and career goals.

    While each one of us participates in and leads worship and study in her/his own religious traditions, our primary objective as a staff is to collaborate as a multi-faith team and work with all constituents of this dynamic university.

    Our aim is to promote enriching dialogue, meaningful ritual, and enduring friendships among people of all religious backgrounds.

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Marketing

    Location: Office for Religious Life
    Schedule: Part-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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