Library Assistant III

Manhattan KS
Jul 22, 2017
Institution Type
Four-Year Institution


General Description of Position:

 This position catalogs and processes materials received by K-State Libraries in order to make these items readily available to patrons.  Performs advanced level error correction and enhancement of cataloging records in order to make data accurate and consistent in the Libraries’ online catalog.  Assists in database maintenance projects.  Cataloging and database maintenance activities are essential for successful patron access of the collection. Assists with metadata for digital projects.

Information about the Department:

 Kansas State Agricultural College was established in 1863, which was the beginning of the K-State Libraries. With only 2,700 volumes at the time, the collected materials were moved four times around campus in buildings such as Farm Machinery Hall, Anderson Hall, Fairchild Hall, and Farrell Library.

In 1926, construction began on a building with the purpose of housing only the libraries' collections. That building has been renovated three times, most recently with the dedication of Hale Library (pdf) in 1997. In addition to Hale, there are four branch libraries: Math/Physics LibraryKansas State Polytechnic Library,Veterinary Medical Library, and Paul Weigel Library of Architecture, Planning and Design.

Diversity and Inclusion:

Kansas State University embraces diversity, and promotes inclusion in every sector of the institution. The university established the Office of Diversity, led by the associate vice provost for diversity and a dedicated staff.  Additionally, each college has a designated Diversity Point Person to provide insight and guidance.  

Kansas State University received the prestigious Higher Education Excellence in Diversity, or HEED, award from Insight Into Diversity magazine for the past three years.  Multicultural students account for 15 percent of our student population, a university record and continuing trend.

Job Duties:

Perform advanced-level copy cataloging of materials that have a member-library input record in OCLC (an international database) and which may lack a valid call number and/or subject headings.  Materials will include books (in English and western European languages), continuing resources and special format materials, which may include one or more of the following: videocassettes, DVDs, Blu-ray, music CDs, music scores, maps, electronic resources, special collections materials, CMC materials, Kansas documents, non-depository documents or microforms.  Determine appropriate call number and/or subject headings and add them to the local catalog and also to the master OCLC record. Perform local editing of these records as needed to ensure that new items have accurate bibliographic records in the library’s online catalog so that they may be easily accessed by patrons and staff. Requires specialized knowledge, thorough analysis, significant independent decision-making; good judgment; ability to accurately record detailed information; and in-depth knowledge of the Library of Congress or other appropriate classification system and subject heading tools, national cataloging codes and standards for holdings information, the OCLC database and local cataloging and system requirements.  Supervisor and/or appropriate team leader reviews work for completeness and accuracy regularly during initial training, but only as problems arise after training is completed.  Errors can result in materials being inaccessible to library staff and patrons. Create non-MARC metadata records using templates and/or crosswalks developed by Metadata Librarians. Assist in the metadata support for various digital projects as assigned. Projects may include mapping of electronic theses, dissertations, reports (ETDRs) to MARC, inputting of Dublin Core fields for images and/or text files into K-Rex, Internet Archive, etc. Perform activities related to authority control, including but not limited to analyzing, updating, correcting, maintaining or creating authority records for personal names, corporate bodies, conference names, uniform titles, series, and subject headings.  Using error reports generated by Backstage Library Works, make corrections as needed in order to maintain consistent usage of access points in the Libraries’ online catalog.  Authority control activities are accomplished by applying in-depth knowledge of national cataloging rules and interpretations, national standards, and the authority control capabilities of the Libraries’ online catalog.  This task requires significant decision-making and independent judgment. Perform advanced-level error correction and enhancement of bibliographic, holdings, and item records in all formats and western European languages; evaluate and re-catalog materials as needed. Each task is accomplished by applying knowledge of national cataloging rules, the OCLC database, and local cataloging policies and procedures in order to maintain the integrity of the Libraries’ online system so that materials may be accessed by library staff and users. Additional duties as assigned including, but not limited to participating in departmental or library-wide projects, serving on library or university committees, Help Desk, etc.  Required Minimum Qualifications:

This position requires three years of relevant experience. Education may be substituted for experience as determined by the relevant agency.

Preferred Qualifications:

    Relevant cataloging experience or Bachelor’s degree so that employee is familiar with academic institutions and libraries and has college-level knowledge on broad range of topics, which enhances the ability to complete accurate subject analysis and classification of library materials. Master’s degree from an ALA-accredited program or equivalent. Prefer minimum two years cataloging experience Ability to work accurately with details Ability to work with cataloging resources and technical manuals Ability to work with foreign languages Experience in an academic library
Special Instructions to Applicants:

 Combine the following documents into a single PDF file and upload with your application. 

A letter of application. To greatly strengthen your application, please apply your communication skills to clearly address the job duties and qualifications listed above. A resume. Names and contact information, including email addresses, for three professional references. Screening of Applications Begins:

Screening of applications begins immediately and continues until position is filled.

Salary Range / Pay Rate:


Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees. Equal Employment Opportunity is the Law

Background Screening Statement:

In connection with your application for employment, Kansas State University may procure a Background Screen on you as part of the process of considering your candidacy as an employee.