Generalist Budget Consultant

Location
Raleigh
Posted
Jul 22, 2017
Administrative Jobs
Academic Affairs
Institution Type
Four-Year Institution

Position Number: 00050734

Primary Function of Organization Unit: This position is located within the central business office of the College of Agriculture & Life Sciences (CALS) at NC State University. The CALS Budget Office is responsible for the overall budget planning and management for the College. The office provides oversight and fiscal monitoring of all funding sources (state/federal/trust/foundation), except for competitive contracts and grants. The office works with college administration, department heads, and faculty along with university, state and federal offices in managing the College's fiscal affairs.

Essential Job Duties: The purpose of this position is to sustain the accuracy, integrity and accountability of budget operations for the College of Agriculture and Life Sciences (CALS), including the North Carolina Cooperative Extension Service, NC Agricultural Research Service and CALS Academic Programs. In coordination with the Direct of Budgets and Planning and through the supervision of Budget Office staff, the budget consultant participates in the overall fiscal planning for the College, with a focus on providing recommendations for controlling costs, increasing revenues, and compliance with federal, state and University regulations. The position administers and monitors the complex financial policies of the College, and provides consultation and guidance in fiscal matters to the department heads, administrative managers and staff ensuring compliance with governing policies. This position is responsible for analyzing budget status and forecasting budgets through the end of two different fiscal year cycles (state and federal) and advising when modifications may be necessary. The position analyzes funding related to any of a number of programs and sources (e.g., state (including distance education funds) and federal appropriations, sales and service, student fees such as course registration fees, Education and Technology Fees (ETF), student accounts, Facility and Administration (F&A) funds, restricted trusts, and discretionary funds, and endowment investment income, etc.). The position is also responsible for managing any of a number of Budget Office programs and responsibilities (e.g., annual budget development processes, position control, federal capacity grant programs, director commitment management, etc.) and advising leadership and administrators. The information and analyses from these activities is utilized by CALS administrators to allocate resources, develop financial strategies, assess the Colleges strengths and weaknesses, and to maintain financial flexibility during times of economic uncertainty. Requirements imposed by external government entities, particularly the United States Department of Agriculture (USDA), the Cooperative State Research Education and Extension Services (CSREES), the Office of State Budget and Management, UNC General Administration and NCSU Administration are also met by the information and analyses from this position. Work/Responsibilities: * Under the leadership of the Director of Budgets and Planning, manage fiscal affairs for the College. Plan and manage budgets within CALS for a wide variety of accounts, including, but not limited to: state appropriations funds, federal appropriations, auxiliaries, student fees, property and asset management, educational and technology funds (ETF), student accounts, F&A, restricted trust accounts, including county-based Cooperative Extension accounts, discretionary funds, and endowment investment income. * Provide consultative services to department heads, department staff, unit leaders and administrative managers, with significant effort focused on advising, training, and communicating concerning policy and procedure. * Manage and report on state appropriations and federal appropriations for Academic Programs, Cooperative Extension and the Agricultural Research Service. Apply detailed understanding of appropriate use of each revenue stream. * Train, motivate, and empower staff in the Budget Office. * Conduct group presentations and provide one-on-one training to college personnel regarding compliance, current business processes, or upcoming changes. * Monitor the College's finances, as it pertains to assigned departments, with overall focus on controlling costs, increasing revenues, and compliance with federal, state and University regulations. * Work in conjunction with the University Budget Office, Controller, Contract and Grants, Purchasing, Office of Cost Analysis, and other accounting- and business-operations related offices for transactional matters. * Monitor both the State (June 30) and Federal (September 30) fiscal-year close-outs for the College. * Monitor institutional and program budgets for assigned functional areas of CALS (Academics, Research and Extension), * Track start-up and other commitments of assigned functional Dean/Director (Academics, Research, and Extension) and ensure appropriate and timely budget allocations for those commitments. * Oversee the timely establishment of detailed budgets in the university's financial management system. * Provide advice and inputs to continually improve budget processes and university financial and budgeting systems. * In conjunction with Budget Office staff, ensure creation and maintenance of financial records and reports, management controls, and accountability practices to achieve the College's goals. * In conjunction with Budget Office staff, develop, implement and manage processes related to any of a variety of Budget Office functions (e.g., position control, additional compensation, service centers, project phase management, allowable cost audits, annual budget development, budget reductions or increases, etc.) * Collaborate with the Budget Office staff to approve budget availability for new personnel hires (particularly faculty hires) and ensure salary charged to appropriate funding sources. * Provide timely and accurate financial information to the Director of Budgets and Planning, Assistant Dean for Business Operations, department heads, and other leadership units within the College. * Responsible for administering a sponsored program portfolio (either research or extension) of approximately $10 million. The research portfolio provided by USDA capacity grant funds have unique conditions in addition to those required by other sponsored programs. * Manage administrative requirements on the College's USDA capacity grant funds to include: o Submission of federal grant applications (SF 424's) and yearly financial reports (SF 425's). o Ensuring capacity sponsored program funds are spent in accordance with Uniform Administrative Requirements, Cost Principles (a/k/a/ Uniform Guidance) as well as agency guidance specific to the capacity program, and is accountable for any expenditures including payroll found to be unallowable. o Ensuring all expenses charged to a federal capacity grant programs (or expenses included in cost match requirements) have a valid plan of work/plan of research by coordinating the principal investigators' report submissions through the REEport system. Ensure all salary charged to capacity sponsored programs appropriately reflect effort. Confer with the Director of Budgets and Planning, NCARS Office and NCCES Office about capacity sponsored programs and recommendations for maximizing programmatic impact of funds. * Responsible for ensuring CALS maintains a positive cash balance for assigned functional area, research or extension funding lines, by actively monitoring payroll and operating expenditures, while drawing down federal cash requirements through the ASAP system as required. * Supervision of Budget Office staff.

Minimum Education/Experience:

Department Required Skills: * Advanced knowledge and use of MS Excel. * Ability to communicate oral and written information in a manner that is clear, organized and appropriate for the audience. * Highly organized * Strong customer service skills with the ability to deal tactfully and effectively with people. * Ability to prepare reports and to present financial and statistical data in clear and concise form. * Ability to identify and recommend solutions to solve business issues. * Ability to manage competing priorities and shifting requirements. * Experience using and working in a computerized/web based environment. * Knowledge of how to operate standard office equipment such as copier, scanner, fax and phone.

Preferred Experience, Skills, Training/Education: * Master's Degree in Public Administration, Business, Accounting or related field. * Extensive knowledge of PeopleSoft Financials or similar financials systems. * Experience querying and uploading data into Excel or other software programs to conduct analysis, produce reports, and create financial models. * Strong knowledge of University financial policies and procedures, HR policies and procedures, Student policies and procedures, and the WOLF Reporting System (WRS) or similar reporting systems. * Advanced working knowledge and understanding of general accounting principles. * Working knowledge and understanding of Federal Uniform Guidance.

Necessary Licenses and Certifications: N/A

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.