Assistant Director, Alumni and Parent Relations

Tacoma, Washington State
Jul 21, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution


University of Puget Sound

Assistant Director, Alumni and Parent Relations

Job ID: 3664

Location: Alumni and Parent Relations

Full/Part Time: Full-Time



Position Description:

The assistant director of Alumni and Parent Relations plans and implements initiatives that develop lifelong relationships with and among Puget Sound alumni and students. As part of this effort, the assistant director manages and directs the regional alumni club program, helping to identify, recruit, and provide staff leadership to key volunteers in geographic areas of strategic importance to the university. The assistant director also serves as the Alumni and Parent Relations Office liaison to a range of alumni classes and to various Alumni Council committees including Affinity Groups and Regional Clubs. The assistant director plans and implements the office's Loggers Keep Learning events in the university's target regions. The assistant director also works with the director and with colleagues in the Office of Communications to coordinate alumni and parent print and online communications and to manage the office's Web and social media presences.


  • Plan and implement university-sponsored regional programming to engage alumni and parents living in areas of strategic importance to the university. Serve as a liaison to the regional club chairs and facilitate their planning of regional activities and involvement on the Alumni Council. Create detailed timelines and flowcharts for the various programs and events, outlining deployment, deadlines, and revenue/expense budgets. Work with the director of alumni and parent relations to develop staffing plans to ensure adequate staff support for programs and events. Provide staff leadership and administrative support for affinity groups (Greeks, performing arts, diversity groups, etc.), assisting with meeting planning and program development as well as volunteer recruitment. Facilitate the participation of these groups on the Alumni Council and in Reunion and Homecoming activities. Serve as the alumni relations liaison for the Alumni Council Affinity Group and Regional Clubs Committees, providing staff leadership and support to these volunteers. Provide the necessary oversight and follow-up to ensure successful and timely execution of relevant tasks. Track and report on groups' progress toward established goals.
  • Work with the director of alumni and parent relations to recruit faculty, university officials, and other administrators for involvement in programming and events. Prepare appropriate briefings and other correspondence to support their participation. In collaboration with the alumni director, assistant directors, and colleagues in annual giving, work with a range of classes to establish a class volunteer structure and manage reunion planning. Coordinate the communications activities of the Office of Alumni and Parent Relations. Develop and implement communication vehicles for keeping alumni and parents informed about appropriate university news and activities. Work with the Alumni Council vice president for communications, the director of alumni and parent relations, and the director of marketing and communications to execute the alumni communications plan. Manage the production schedule for all alumni and parent relations communications, working closely with colleagues in the Office of Alumni and Parent Relations and the Office of Communications to ensure the timely production and distribution of print and electronic materials. Manage the Alumni and Parent Relations Web sites, including the development of fresh content. Create and maintain the Alumni Council online content including the volunteer toolkit. Create and execute a social media strategy for the Office of Alumni and Parent Relations, including the regular development and distribution of content for Facebook, Instagram, Twitter, Snap Chat, and other platforms. Work with the Office of Communications to ensure this work is coordinated with that of the broader university. Serve as a member of the director's management team to formulate and assess progress towards short and long term strategic plans for the Office of Alumni and Parent Relations.

Supervisory Responsibilities


Budget Responsibilities

Responsible for tracking the regional programs budget, working with the alumni and parent relations office manager to obtain approval for and to process related expenses. Conduct monthly budget audits to monitor progress toward revenue and expense goals.



Successful candidates will have the demonstrated ability to:


  • Take initiative in meeting individual and office-wide goals and objectives and in monitoring progress towards these goals; Motivate and manage others to achieve shared goals and objectives; Manage complex processes involving multiple stakeholders; Manage print and electronic communications, including the development of compelling content and use of social media platforms to engage constituents; Work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including senior administrators, faculty, staff, students, alumni, parents and friends of the university; Work independently, solve problems, handle confidential information and navigate sensitive situations; Thrive and be flexible in a dynamic and fast-paced environment; Create and follow a detailed schedule and meet multiple, simultaneous deadlines; Travel occasionally in support of office functions; and Respectfully work, communicate and provide leadership within a diverse campus community.

Successful candidates will possess:


  • A positive public presence, warm and gracious personality, and a sense of humor; Excellent project management and planning skills as well as superior attentiveness to detail; Two years of experience in alumni programming; A track record of program development and implementation; Highly developed computer skills including experience with Microsoft Word, Excel, Outlook, and PowerPoint as well as fund raising software such as Sage Millennium; and A college degree or equivalent.

Diversity Statement:

  • We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
  • We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
  • We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit:

Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

This position is exempt from the provisions of the Fair Labor Standards Act.

Puget Sound offers a generous benefits package. For more information, visit:

Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:

When prompted to upload required documents, please upload resume. All additional documents can be uploaded within the application before submission. Applications submitted without the required attachments will not be considered.

  • Resume
  • Letter of Interest

All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.

The University of Puget Sound is an equal opportunity employer.

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How to Apply
For complete job description and application instructions, visit:

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" ( to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA