Manager, Stanford Auxiliary Library 3
Manager, Stanford Auxiliary Library 3
Job Number: 75634
The Access Services department at Stanford Libraries (SL) is a fast-paced environment that values high quality, just-in-time customer service to meet the academic and research needs of students, faculty, staff, affiliated scholars and visitors of Stanford University. We are seeking a Manager for our off-campus library storage facility in Livermore, CA.
Monday to Friday 6am-3pm
Stanford Auxiliary Library 3 (SAL3) is located 50 miles from campus in Livermore, CA. SAL3 is a high-density, high-efficiency, preservation storage facility for library and archival materials such as books, manuscript boxes, record storage boxes for Special Collections, boxed newspapers, records, film and other media. The materials are stored on 30-foot-high racks and staff on forklifts shelve and retrieve materials. Operations center around on-going accessioning of new material, optimal storage, delivery of requested (paged) items to campus Libraries, and re-filing returned items. Once a day, Monday through Friday, a secure SAL3 truck delivers and picks up shipments from multiple campus branch libraries on a tight schedule. SAL3 inventory is controlled by item barcodes; materials are scanned when received or processed for campus use. Currently, SAL3 houses over 3.5 million items. In the next few years SAL3 will reach storage capacity and expansion planning is being considered.
The SAL3 Manager is responsible for overall management and coordination of the administrative and operations-related functions of the facility and service program. The role entails managing staff at least 50% of the time to achieve goals and is responsible for overall success. This role also oversees operation and delivery logistics with highest standards for safe work practices, inventory accuracy, and material care. The Manager helps to bridge University and Library facilities teams who ultimately have responsibility for the facility, though being remote from campus we rely on the Manager to help monitor and coordinate on-site facilities activities (vendor visits and some system monitoring) and report back. The Manager is also among the initial contacts for the various alarm situations and for emergency response. This role establishes and maintains effective relationships with campus partners from Livermore. Strong communication skills, documentation and use of web conferencing tools help to achieve this. (Training programs and events bring campus partners to SAL3 on a limited basis and the Managers' visits to campus are infrequent.)
o The SAL3 team includes: 1 driver, 4 storage facility workers (2 are also backup drivers) and 1 lead storage facility worker, and one facilities specialist who serves as an on-site back up supervisor in the Manager's absence. This Manager role also delegates to and coordinates administrative assistant work to the on-site Document Delivery and Administrative Assistant and assures overall effective teamwork for the facility.
* - Other duties may also be assigned
Education & Experience:
Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Other Relevant Knowledge, Skills and Abilities May Include:
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Location: University Libraries
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.