Financial Processor, Mills Legal Clinic, Stanford Law School



Stanford University

Financial Processor, Mills Legal Clinic, Stanford Law School

Job Number:
75655

One-Year Fixed Term Position
The Mills Legal Clinic (MLC) at Stanford Law School seeks a full-time Financial Processor to verify and process expense transactions for a dynamic educational and legal services program. This position is for a one-year fixed term subject to renewal in August 2018, or one year from the position start date. Comprised of ten clinics, the mission of the MLC is to provide law students with the practical experience of working with real clients and communities on real cases under the supervision of clinical faculty while offering superb pro bono representation to underserved individuals, communities and nonprofit organizations. More information on the MLC can be found at http://www.law.stanford.edu/clinics.
PURPOSE
Reporting to the Associate Director of the MLC, the Financial Processor will be solely responsible for preparing and submitting expense transactions for five of the MLC's ten clinics. These activities include system-compliant verification of purchasing and travel card expenses, processing of reimbursements, and payment of invoices. Applicants should have general knowledge of accounting principles, proficiency with Excel software and enjoy working both independently and collaboratively. Candidates should also have proven excellent time management and interpersonal skills, and exercise strong attention to detail. The Financial Processor will contribute to the dual mission of the MLC and will become part of the thriving clinical community at Stanford Law School.
ESSENTIAL JOB RESPONSIBILITIES
Note: Not all unique aspects of the job are covered by this job description.
  • Process p-card administration, processing, travel cards and expendable reimbursements
  • Review, process, gather, and compile expense transactions and documents for completeness, accuracy, and compliance
  • Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance; monitor transactions in accounting systems for clearing and outstanding items
  • May generate standardized financial reports
  • Resolve transactional inquiries, escalate broader issues
  • Respond to transactional inquiries from departmental personnel and constituents
  • Participate in new initiatives, as needed such as user testing
  • Ensure compliance with University policies, and federal regulations and requirements
  • May recommend, assist, test, or implement departmental process streamlining and improvements
  • May provide departmental training for new and existing personnel
  • Other duties may also be assigned

    MINIMUM EDUCATION & EXPERIENCE
    High School diploma or equivalent and at least two years' work experience. Associate degree and prior finance/accounting experience strongly preferred. Proficiency in Oracle software a plus.
    QUALIFICATIONS
  • Knowledge of basic accounting procedures
  • Ability to operate computerized office applications and accounting systems, Oracle Financials experience preferred
  • Ability to clearly and effectively communicate information to internal/external audiences
  • Proactive, can-do work style
  • Excellent organizational skills
  • Ability to prioritize, problem solve and efficiently manage time to meet deadlines
  • Excellent written and oral communication skills
  • Ability to independently exercise sound judgment, maintain confidentiality, take initiative, and be flexible and professional at all times
    PHYSICAL REQUIREMENTS*
  • Constantly perform desk-based computer tasks
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less
  • Occasionally write by hand, twist, bend, stoop and squat
  • Rarely stand, walk, reach or work above shoulders and use a telephone
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
    WORKING CONDITIONS
    May work extended hours during peak business cycles.
    WORK STANDARDS
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and students, clinic clients, external organizations, court clerks and co- and opposing counsel
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
    BENEFITS
    Stanford University provides a full range of benefits including robust medical, life, vision and dental insurance options. Additionally, Stanford staff are offered a large array of work-life benefits such as a Caltrain Go Pass, commute club incentives, wellness programs, health improvement classes and more.
    HOW TO APPLY
    Applicants must:
    1) submit a resume via http://stanfordcareers.stanford.edu, job number 75655; and
    2) email (i) a resume, (ii) cover letter describing interest and prior experience, and (iii) a list of three references to the MLC's associate director, Judy Gielniak at jgielniak@law.stanford.edu.
    Applications should be submitted as soon as possible and will be considered on a rolling basis until the position is filled with an anticipated start date in late August 2017.



    Job: Finance

    Location: School of Law
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.






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