Arts Stewardship and Communications Writer

Stanford University

Arts Stewardship and Communications Writer

Job Number:

Stewardship and Communications Writer - Stewardship Officer 2 Vice Presidency for the Arts Note: Not all unique aspects of the job are covered by this job description

The Vice Presidency for the Arts (VPA) at Stanford University was established in February 2017 to elevate the arts in the university's priorities and lead strategic planning for the university's arts goals.

Stanford's non-departmental arts programs fall under the auspices of the Vice President for the Arts, including Stanford Live and Bing Concert Hall, the Stanford Arts Institute, the Cantor Arts Center, and the Anderson Collection, as well as the Institute for Diversity in the Arts.

VPA is seeking an experienced stewardship and communications writer to manage and independently design and implement the stewardship program for Arts development. Reporting to the Senior Director of Development for the Arts, s/he will be responsible for the development of written collateral such as articles, white papers, case statements, proposals, annual giving reports and donor reports.

The ideal candidate will determine the level of stewardship required, manage the gift acknowledgment program, prepare acknowledgment letters for the senior director of development, research and evaluate reporting requirements for specific funds, and prepare tailored reports to donors. S/he will be responsible for maintaining donor and prospect activity in Postgrads and will support other development projects and activities.


Manage stewardship programs designed to communicate with the university's donors. Create and implement customized and comprehensive stewardship plans.


  • Participate in defining the stewardship strategy in adherence to the university's stewardship standards.
  • Develop and implement programs that provide comprehensive reporting to donors.
  • Responsible for the allocation of resources for stewardship reporting, the gift acknowledgment process, and stewardship requests. Proactively monitor and manage the stewardship needs of donors. Build a complete understanding of each donor's involvement and giving activity.
  • Coordinate with staff and development officers to develop and produce key stewardship deliverables, including written (hard copy, email or online content), video, or events.
  • Maintain open channels of communications with stewardship colleagues across the university.
  • May set priorities for stewardship team(s) and manage their overall effectiveness. Develop tracking methods for reporting of the team's overall productivity.
* Other duties may also be assigned ADDITIONAL CORE WRITING DUTIES MAY INCLUDE:
  • Write and produce funding proposals for individuals, corporations, foundations, and other organizations; capital campaign-related promotional materials.
  • Develop and produce outreach materials, presentation, collateral, and documentation for use in solicitation, cultivation, outreach, and stewardship activities.
  • Draft letters, reports and other correspondence to donors.
  • Develop and maintain familiarity with and fluency in communicating about the Vice President for the Arts, the Office of Development and University goals and priorities.

Education & Experience:

Bachelor's degree and five years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Strong client service orientation and attention to detail.
  • Excellent interpersonal skills, and professionalism to interact with a wide range of people at different levels of an organization.
  • Exceptional verbal and written communication skills, including the ability to edit high-level correspondence.
  • Demonstrated experience leading project teams.
  • Proven ability to effectively and efficiently manage multiple priorities, with competing deadlines.
  • Must be able to conduct research and ability to interpret information available in a database.
  • Ability to work independently and as part of a team.
  • Tact, discretion, and experience handling confidential information.
  • Proficient in MS Office Suite and database applications.
  • Demonstrated project management skills.
  • Demonstrated sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material.

  • Frequently perform desk-based computer tasks, stand/walk, sit, use a telephone.
  • Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, and writing by hand.
  • Ability to obtain and maintain a Non-commercial Class Driver's license.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May require working flexible hours, including nights and weekends.

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Development

Location: Office of Development
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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