GRANTS AND CONTRACTS ADMINISTRATOR

Location
Durham, NC
Posted
Jul 20, 2017
Institution Type
Four-Year Institution

diversity employer



GRANTS AND CONTRACTS ADMINISTRATOR
Sponsored Project Administration (SPA)

Who We Are:
As the world's largest academic clinical research organization and part of the Duke University School of Medicine, the Duke Clinical Research Institute (DCRI) is known for conducting groundbreaking multinational clinical trials, managing major national patient registries, and performing landmark outcomes research. We are dedicated to advancing clinical research by promoting innovation, education, scientifically designed studies, and operationally efficient clinical trial conduct.

Occupational Summary

Perform sponsored project administration from award receipt to project closeout. Advise and assist faculty and departmental staff regarding award acceptance and administration, government regulatory fiscal and programmatic compliance, and compliance with university policies and procedures. Perform liaison activities with Duke and DCRI central support offices. Establish and administer sponsored projects for fiscal and programmatic compliance; provide support for budget preparation and reconciliation, complex budget reports and cost projections, labor distributions, expenditures, cost sharing; ensure appropriate and complete recording and reporting of project costs; manage expenditures to budget; resolve deficits; authorize and negotiate sub awards and other agreements; monitor sub award performance and billing; ensure timely filing of financial reports and programmatic deliverables; establish, maintain and close out projects timely in the university accounting system. This position is responsible for managing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.

Work Performed
• Manage assigned projects and financial project portfolios.
• Monitor compliance with agency and University regulations regarding submission; verify all financial information to include application of the appropriate overhead rate for the project.
• Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution. Advise PI on budget adjustments and revisions necessary to meet the sponsor requirements.
• Develop project management plan for review by the PI or senior level grants administrator.
• Manage budget, reporting and compliance timelines through the life-cycle of the grant or contract; communicate new WBSEs to appropriate department personnel.
• Establish sub-recipient financial and reporting requirements; coordinate issuance of sub-agreements with ORA and ORS.
• Review and evaluate the Site Based Research charge assignment grids based on the schedule of events and protocol for the study.
• Reconcile monthly budget reports and inform PI and/or supervisor of corrections/adjustments that have been made.
• Identify the need for cost transfers from budget reconciliation; submit cost transfers.
• As requirements change, prepare and submit requests for re- budgeting/modifying the funded project budget. Reconcile and close all sub-recipient budgets and obtain all sponsor- required reports.
• Monitor compliance with agency and University regulations regarding reporting.
• Maintain financial records per the institutional documents retention guidelines.
• Proper handling of sponsor checks for deposit and recording in the appropriate fund codes. This must be handled in accordance with the institutions check handling process.
• Monitor and determine appropriate charging of patient care expenses to the study fund codes.
• Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of unit.
• Manage overdrafts in line with unit procedures and institution guidance.
• Ensure proper recording of revenue associated with all studies; apply revenue management standards.
• Closeout all funded projects consistent with university process and timelines.
• Apply federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards
• Submits reports to the Divisional Administrator/Business Manager when requested

Supervisory Responsibilities: May supervise grants and contracts assistants and support personnel.

Required Qualifications at this Level
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on- line), Basic Compliance (on-line) within first six months of hire is required. Successful completion of the Research Administration Academy (RAA) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within a reasonable period of time (generally begin training within 6 months of hire and complete within 18 months of hire). The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process. Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.

Requisition Number
401291337

Location
Durham

Duke Entity
MEDICAL CENTER

Job Code
2647 GRANTS AND CONTRACTS ADMINISTRATOR

Job Family Level
81

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required. Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process. Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.

Experience

No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.

Auto req ID

91737BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI98744295