Financial & Administrative Services Coordinator

Location
Riverside, CA
Posted
Jul 20, 2017
Institution Type
Four-Year Institution


Full/Part Time
Full Time

Schedule
8AM - 5PM

Salary
$44,200 - $55,000

Position Information
As part of the Student Affairs and Enrollment Services Financial and Administrative Services Team (FAST), the Finance and Administrative Services Coordinator will report to the Finance & Administrative Analyst in the Office of the Associate Vice Chancellor, Student Affairs and Enrollment Services (SAES). This position provides support to Student Affairs and Enrollment Services (SAES) and the Early Academic Outreach Program (EAOP) and is responsible for coordinating a variety of administrative and financial services including procurement, budget, payroll, personnel, human resources, travel, entertainment, record/file maintenance, data collection, entry, analysis and reporting. Participates in long range planning activities, including fiscal planning and inventory control. Responsibility for coordinating fiscal and budgetary processes, including general ledger, budget shadow reports, salary savings requests, accounts payable, personnel and payroll functions, and fiscal closing activities. Maintains appropriate internal controls for fiscal and budgetary transactions to include monitoring/resolving discrepancies and transferring of funds/expenses to appropriate funds within designated timelines. Provides backup assistance to the other nine SAES units in the area of budget, payroll, personnel, human resources, and purchasing.

Minimum Requirements
Skills to provide coaching and mentoring to support staff.
Ability to function effectively as a member of a team.
Working knowledge of financial processes, policies and procedures.
Strong knowledge of financial data management and reporting systems.
Ability to adapt to changing priorities.
Proficiency in the use of spreadsheet and database software.
Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
Ability to perform accurate, detailed work.
Knowledge of budget planning, preparation, and administration. Present and defend budget concerns persuasively, and prepare detailed budget reports.
Knowledge of accounting principles and procedures including ability to understand fund accounting.
Knowledge of personnel management concepts and ability to maintain confidentiality at all times, and employ tact, and diplomacy.
Ability to establish and maintain positive, professional working relationships, and work as part of a team to achieve departmental goals and objectives.
Ability to organize work, establish priorities, and meet deadlines.
Ability to display initiative and remain flexible in a fast-paced and changing environment.


Preferred Qualifications
Knowledge of UC policies and procedures related to finance, purchasing, payroll, personnel, human resources, travel, and entertainment.

Working knowledge of federal and state contract and grant agency requirements to include experience interpreting regulations and guidelines.



Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
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  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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