Program/Project Assistant (Family Studies & Human Services)
General Description of Position: The Program/Project Assistant will manage the Family Center involvement in the Practice Research Network (PRN) assessment system and other electronic data systems; prepare annual accreditation reports, track, analyze, and develop reports on student performance data relative to identified benchmarks; assist with the program application process including responding to prospective student inquiries and managing the program presence in Collegenet; act as program liaison to the graduate school updating student records and assisting students with programs of study and graduate school paperwork; assist with recruitment through managing the program and Family Center websites and develop recruitment materials; and manage accounts receivables in the Family Center. The Program Assistant will indirectly supervise and assist with the training the undergraduate assistants and other student help. Additional Information: The Couple and Family Therapy (CFT) program and the Family Center, the program’s training clinic, are housed in the Campus Creek Complex. Student-interns in the CFT program provide psychotherapeutic services each year to hundreds of individuals and families, providing a valuable service to campus and the surrounding community. The CFT Program Assistant position is essential to the operation of the CFT graduate training programs and the operations of the Family Center. This person will provide competent and comprehensive administrative support for the CFT program and the Family Center in the areas accreditation management, management of Family Center operations, program and Family Center recruitment and marketing, managing program admissions in CollegeNet, managing the Family Center Practice Research Network (PRN) assessment system, and managing the Family Center accounts receivable.
The CFT program is a dually accredited program (masters and doctoral) through the Commission on Accreditation of Marriage and Family Therapy (COAMFTE). There are 30 to 40 master’s and doctoral students enrolled in the CFT program in any given semester. Because of the heavy demands of the clinical training program and running an on-campus clinic, and the heavy demands of our accrediting body, a program assistant is needed to help coordinate the CFT program and the training clinic.Diversity and Inclusion: Kansas State University embraces diversity, and promotes inclusion in every sector of the institution. The university actively seeks candidates whose commitments and contributions will advance the University's commitment to the Principles of Community. Job Description:
- Advise and assist the clinic director in the management of the financial operations system for the Family Center.
- Oversee Family Center electronic records and manage the Practice Research Network (PRN) assessment system, Carepaths medical record system, and electronic billing program.
- Determine and prepare accreditation reports; tracking and analyzing student performance and progress based on accreditation benchmarks.
- Assist the CFT program director with marketing and recruitment and manage the CFT program application and admissions process (masters and doctoral).
- Requires a High School diploma
- Must have a minimum of one year of relevant experience
- Bachelor's degree
- Familiar with the process of grant administration
- Familiar with the mission of FSHS and the College of Human Ecology
- Experience with event planning and coordination
- Experience managing programs or projects and working with college students, faculty and staff
- Experience with data collection, analysis and preparation of reports
- Strong organizational skills with an emphasis on detail
- Ability to work independently
- Excellent oral, written and interpersonal communication skills
- Demonstrated ability to work and collaborate effectively with others
- Ability to problem solve
- Proficiency in MS Office (Word, Excel, Access and PowerPoint)
- Infrequent evening availability