Administrative Analyst, Senior Supervisor, UCLA Chemistry & Biochemistry

Los Angeles, California
Jul 19, 2017
Institution Type
Four-Year Institution

Under general supervision of the Financial Manager of the Department of Chemistry & Biochemistry, supervise 3 fund managers who oversee an Extramural fund portfolio of $20 million. Responsible for funds from proposal to close. Assist in grant proposal and budget preparation and award set-up. Manage funds in portfolio on a monthly basis, reconciling ledgers, producing monthly reports and projections. Work with Procurement Officers and Payroll to authorize and control expenditures. Analyze expenditure trends and take actions to avoid overdrafts. Prepare and manage monthly recharge reporting. Prepare salary and non-salary cost transfers as necessary. Assist in preparation of no-cost time extension requests and Requests for Advanced Spending (RAS's), prepare ledgers for closing funds, assist Office of Extramural Fund Management in preparation of final financial reports to agencies.  




Application Instructions:

Applicants must submit their qualifications via UCLA's Career Opportunities website at Reference UCLA REQ. # 26219


The complete listing of qualifications is available on UCLA's official job posting.

  • Strong management, leadership and organizational skills to achieve desired departmental goals within established time frames.
  • Supervisory skills for effective delegation of responsibilities, training, evaluation and performance management. Interpersonal skills to create an environment of cooperation, teamwork, and motivation for staff.
  • Demonstrated skill in financial analysis, planning, preparation and administration of a budget with multiple funding sources. This includes appropriately correlating available fiscal resources with departmental programmatic needs.
  • Strong analytical skills to evaluate financial and personnel information practices and procedures, define problems, formulate logical solutions, develop alternate solutions and make recommendations.
  • Ability to use independent judgment, have awareness and insight into problems as they occur, and to respond in an expeditious manner making appropriate job decisions following policies and past precedents.
  • Highly motivated, organized and capable of setting priorities and ability to work independently, performing a variety of tasks in a timely manner under conditions of fluctuating workloads, competing requirements, changing deadlines and assignments.
  • Excellent interpersonal skills to interact with, establish and maintain cooperative working relationships with students, staff, faculty, visitors and campus administrators of various social, cultural, economic and educational backgrounds.



UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy -

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