Administrative Associate 3

Stanford University

Administrative Associate 3

Job Number:

The Department of Urology at Stanford University is looking for a qualified candidate to fill the Administrative Associate job opening. The person selected for this role will support the Urology faculty, including the Chief's of two divisions to provide administrative and operational support with limited supervision. Desired candidate would possess the ability to work very independently, and be capable of executing decisions with sometimes limited information. The Administrative Associate will manage the administrative workflow, research and provide resources, assess priorities and provide guidance to team members and faculty:

  • Independently establishing priorities and identifying and resolving problems that are administrative in nature.
  • Perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  • Administer the departments health and safety program and ensure compliance
  • Independently, or with minimal supervision, lead and/or execute special projects as needed. DESIRED QUALIFICATIONS:
  • Two-year College Degree and 3 year of administrative experience.
  • Academic institution experience a plus.
  • Familiarity with the Grant Application Process EDUCATION & EXPERIENCE (REQUIRED):

    • High school diploma and five years of administrative experience, or combination of education and relevant experience.


  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions CERTIFICATIONS & LICENSES:

    • None

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Job: Administration

    Location: School of Medicine
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

  • Similar jobs

    Similar jobs