Administrative Associate 1

Stanford University

Administrative Associate 1

Job Number:

The College Transition Collaborative (CTC) lab of Psychology Department is looking for a full time Administrative Associate. This position is located in Chicago, IL.

The CTC is a research / practice partnership that aims to improve students' success in the transition to college. It brings together preeminent social scientists and forward-thinking colleges and universities to address institutional practices that shape students' mindsets about learning and college. These include students' perceptions of whether or not they belong in college and whether they can succeed, especially when they encounter the inevitable challenges that arise in the transition to college. In collaboration with postsecondary institutions nationwide, CTC creates and evaluates inexpensive, scalable tools and strategies for colleges and universities; works with administrators to develop effective ways to adapt and deploy them in diverse settings; and rigorously evaluates the effects of these interventions on persistence and achievement, especially among first-generation and under-represented college students.

The Administrative Associate role is an important opportunity for CTC to streamline its internal processes around research administration and partner management. As the CTC grows to pursue additional research projects and collaborations with third-party partners, the AA will ensure timely and organized processing of documents related to research administration (e.g. supporting IRB documentation) and partnership administration (e.g. tracking and coordinating MOUs, invoices, and project status). The AA will also maintain CTC's internal knowledge base so that project details are meticulously documented and easily accessible to team members and researchers.

This individual will be an essential project member who must be able to learn and work independently, yet collaborate effectively with co-workers. A personal passion for learning and a drive to advance equality of opportunity in education is desired. Previous experience working in an academic environment is a plus. Knowledge of social and educational psychology is helpful but not necessary.

This is a one year fixed term position with possibility of renewal.

**To be considered for this position, please send a resume and cover letter**


  • Disseminate routine communications such as memos, notices, emails, and letters.

  • Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies.

  • Review invoices for accuracy, and initiate purchase requisitions.

  • Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials.

  • Create and maintain files and filing systems.

    * - Other duties may also be assigned


    Education & Experience:

    High school diploma or equivalent.

  • A four year degree is preferred.

    Knowledge, Skills and Abilities:

  • Basic computer skills and demonstrated experience with office software and email applications.

  • Ability to follow through and complete assigned tasks.

  • Strong organizational skills and attention to detail.

  • Strong verbal and written communication skills.

  • Excellent customer service and interpersonal skills.

    Certifications and Licenses:



  • Constantly perform desk-based computer tasks.

  • Frequently sitting.

  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

  • Rarely twist/bend/stoop/squat, kneel/crawl.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.



  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Administration

    Location: School of Humanities and Sciences
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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