Jul 19, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Duties: Specific Responsibilities

Cultivate and solicit alumni and other prospects with emphasis on gifts of $25,000 or more. Responsibilities include:

* Manage a major gift prospect pipeline of at least 125 names
* Oversee a team of 6 front-line fundraisers that have fundraising responsibility for sport-specific annual fund.
* Provide individualized and strategic stewardship contact for existing major gift donors
* Collaborate with the Assistant Director of Special Events in implementing cultivation/stewardship special events for individuals and assigned sports boards
* Identify and rate new prospects capable of making gifts of $25,000 or more
* Write gift proposals and other materials as needed
* Represent the Department at regional and on campus events
* Promote involvement of volunteers and board members in the Program's fund-raising efforts
* Collaborate with Director of Annual Giving to manage the annual fund activities for assigned sports boards, which includes oversight of marketing communications for these sports.

Staff Management

Supervise, train and manage efforts of the Major Gifts Team, a position designed to support the department's front line fundraisers and fundraising efforts overall. Responsibilities include:

* Evaluate workload, set performance objectives, monitor performance and provide feedback on performance results, conduct regular staff meetings and share information to keep coordinator abreast of fundraising activities overall.
* Provide leadership and guidance to Major Gifts Team, encourage and support training and professional development opportunities.
* Assure collaboration with other MGO/Assistant Development Officers and the Athletic Development team in event management, newsletters, correspondence, and other communications with volunteers, prospective donors, and existing donors and all related duties as assigned.
* Oversee the design and execution of a plan that will enable the transition of the Assistant Development Officers from having a heavy operational component to their daily job duties, to spending upwards of 70% of their time on front-line fundraising efforts.

Volunteer Management

Identify, recruit, train and support volunteers. Cultivate volunteers for future leadership roles on Department advisory boards, upcoming campaign volunteer structure, and other alumni leadership activities. Responsibilities include:

* Work closely with volunteers as liaisons and special event hosts
* Engage volunteers in prospect identification and evaluation process
* Oversee select prospect assignments to volunteers, including, the provision of pre-and post-contact support and, as appropriate, accompany volunteer members on cultivation/solicitation visits
* Keep volunteers informed about the Department and its fund-raising priorities
* Work closely with sports boards on goal setting, formulating board strategies and tactics.
* Jointly develop events calendar for assigned sports

Collaboration with University Development Staff

Work closely and in collaboration with Executive Director of Athletics Development and Alumni Relations, the Director of Athletics, Athletics Administrator overseeing Student-Athlete Leadership Development and other Athletics gift officers on individual prospects, special events and development of overall strategic plan for the department. Collaborate with on-campus fund-raising staff, including colleagues in central development office (Principal Gifts, Leadership Gifts, Major Gifts (Regional), Planned Giving, and Annual Giving/Reunion Program as well as School/Center development directors and Alumni Relations staff. Responsibilities include:

* Conduct cultivation, solicitation, and stewardship visits at the request of and/or in combination with colleagues in central development and Schools/Centers
* Staff fund-raising visits by Athletic and University leaders, e.g. President, Athletic director, coaches and senior development officers
* Work closely with other Major Gift Officers and on-campus Alumni Relations colleagues in the development of on- campus events and programs that will lead to increased high-level involvement of prospects and donors
* Collaborate with central fund-raising staff, including Principal Gifts, Leadership Gifts,
* Major Gifts, Penn Fund Reunion, Planned Giving and School/Center Development Directors

Qualifications: BA/BS Degree (Master`s degree in applicable field strongly preferred). Seven to ten years of experience or equivalent combination of education and experience, preferably in sales, business development or related field. Familiarity with Penn and/or solid understanding of a major research university environment. Strong communication skills, both oral and written
Solid administrative skills with ability to establish objectives, set performance standards, and organize and motivate a team of professionals to achieve fundraising goals and non-financial alumni relations goals. Ability to work independently, but collaboratively, in goal-oriented team environment. Travel, extensive evening/weekend work and valid driver's license are required.

Reference Number: 90-26377

Salary Grade: 029

Employment Type: Exempt

Org: School/Center Development

Special Requirements:

Job Family: F-Development/Fundraising/Marketing