Student Involvement & Student Center (SISC) Administrative Coordinator

Location
Lawrenceville, GA
Posted
Jul 19, 2017
Institution Type
Four-Year Institution


Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is the 31st member of the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. With a current enrollment of over 12,000 students, enrollment is projected to exceed 13,000 students in 2017, including both residential and commuter students. GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 850,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.



Position Title:
Student Involvement & Student Center (SISC) Administrative Coordinator


Job Category:
Staff

Department:
Student Involvement - 6510915

Division:
Student Affairs

Required Documents:
Cover Letter, Resume
Description:

The Administrative Coordinator provides office services by implementing administrative systems, procedures, and policies; monitoring administrative projects to support the co-curricular development of students. This position is a highly collaborative position that works with a variety of constituents including students, faculty, staff, vendors and external community leaders. This position reports to the Director of Student Involvement and Student Center as an integral member of the team.

  • Assist with the coordination all SISC departmental events. This includes securing the event location, scheduling presenters, coordinating the production of event marketing materials and programs, maintaining the RSVP list, and making all catering arrangements. At the event, supervise the event staff and greet all guest in a professional and friendly manner.
  • Supervision, training and development of Student Assistants in the SISC Department.
  • Provides Administrative Support to the Director of SISC; Performs office administrative duties: prepares purchase requisitions; coordinates travel for SISC staff; coordinates and monitors maintenance services; serves as liaison between departments, faculty and staff; assists with hiring and employment processing.
  • Prepares and monitors budget: prepares independently or directly assists in the preparation of department budget;
  • Monitors 100+ Registered Student Organization (RSO) expenditures and budgets; makes budget allocations; develops and maintains bookkeeping system; prepares financial and administrative reports via Collegiate Link
  • Maintains efficient management of the office to include front desk operations, repairs, ordering of supplies, customer service, and office cleanliness.

COMPENSATION: Hourly rate commensurate with education and experience with excellent benefits.





Minimum and Preferred Qualifications:

Minimum Qualifications:

  • Bachelor's degree.
  • One (1) - three (3) years' related experience
  • Excellent communication skills.
  • High level of technological proficiency, including Microsoft Office and other software applications.

Preferred Qualifications:

  • Previous experience working in a college environment.
  • Proficiency in USG BOR and state purchasing guidelines and processes.
  • Previous experience working with Collegiatelink, R25, or similar software programs.
  • Ability to interact with students, faculty and other staff members to accomplish office goals; excellent interpersonal skills.
  • Excellent oral and written communication skills.
  • Excellent organizational and time management skills.
  • General knowledge of office management techniques.
  • Ability to respond to various audiences accurately and calmly and make decisions under pressure and without immediate supervision.
  • Proficiency in Microsoft Office, Internet, and peripheral office equipment.
  • Accuracy and attention to details.
  • Ability to solve problems and make decisions.
  • Ability to organize workflow and direct multiple tasks.
  • Ability to update skills on a continual basis.




Position Disclosure:

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.


Physical Requirements

Position may require local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Applicant must be able to perform the essential functions of the job, with or without reasonable accommodations.





Work Hours:
Position may require non-standard work hours (nights and weekends).

Position Status:
Full-Time

FLSA:
Non-exempt

PI98724274