Assistant to the Graduate Program Coordinators - HMS (1745)
Under moderate supervision and with moderate latitude for independent judgment, support the operations of the graduate programs in Media Studies and Performance/Performance Studies within the Department of Humanities and Media Studies: handling the flow of information; setting up and managing the office; monitoring budgets; coordinating and monitoring course schedules; and coordinating events for the department and program.
- Coordinate daily office activities (i.e., generate purchase orders, set up spreadsheets, initiate appropriate payroll/payment actions as directed, oversee expenditures, work with the campus Budget Office and Dean's Office to ensure appropriate documentation and tracking of expenditures, etc.).
- Act as liaison to the student advising offices, Chair of Humanities and Media Studies, Provost's Office, Registrar, Dean's Office and other Institute offices and services and including communicating with the Registrar.
- Set up, type and generate a variety of materials (e.g., letters, proposals, memoranda, reports, minutes of department meetings, etc.), using appropriate software.
- Organize and maintain filing systems and preserve the confidentiality of student and faculty files.
- Work closely with the coordinators on tasks relating to the programs including admissions, student recruitment, record-keeping, correspondence, social media and website maintenance.
- Provide support for all events, including coordinating publicity, room scheduling, reservations for outside speakers, refreshments, etc.
- Provide administrative support for faculty searches, including maintaining records, making travel and other arrangements, scheduling and making room reservations for campus visits, and corresponding with candidates.
- Coordinate student course evaluation system each semester.
- Perform all other related duties as assigned.
- Work with Coordinators to facilitate student registration.
- Manage and maintain on and off campus student schedules and spaces for Performance and Performance Studies.
- Gather, organize and distribute department course descriptions.
- Generate, distribute, collect, and maintain student course evaluations.
Education: Bachelor's degree or equivalent required, preferably in a liberal arts discipline.
Experience: At least 2 years' related experience, preferably in an office environment in an academic setting.
Skills: Thorough knowledge of word processing and spreadsheet applications required; knowledge of desktop publishing software and/or graphic design a plus. Must have excellent written and oral communications skills as well as superior interpersonal and organizational skills and be able to juggle multiple tasks and work independently using discretion. Must have the ability to communicate effectively with a diverse, as well as demonstrate inter-cultural competence with an understanding of the dynamics of diversity in higher education.
Please submit your cover letter, resume including salary history and requirements, and the names and contact information for three professional references.
PRATT INSTITUTE IS AN EQUAL OPPORTUNITY EMPLOYER AND RECOGNIZES AND VALUES THE BENEFITS OF A DIVERSE WORKFORCE