ADMIN COORDINATOR

Location
Philadelphia
Posted
Jul 15, 2017
Institution Type
Four-Year Institution

Duties: This position is located in San Francisco.

Reporting to the Senior Associate Director for Wharton San Francisco, this position performs complex and confidential administrative and coordination functions for the Wharton San Francisco operations team and Penn Wharton Entrepreneurship's (PWE) San Francisco events. The coordinator will ensure that San Francisco operations and PWE programs and events flow smoothly, including developing written and published materials, supporting faculty and senior level staff in program delivery and preparation, and providing foundational clerical support for programs and events at the San Francisco campus. Primary responsibilities include coordinating and executing logistics and planning for internal, external, and entrepreneurship-focused programming and events, developing complex spreadsheet tracking reports, performing basic database creation and maintenance, external vendor payments, invoicing for revenue-generating events and activities, communication with all internal and external constituents, reimbursements and payments, event planning, and assisting in program administration. This position requires occasional early morning and evening work (i.e. Monday evening front desk shift).

Qualifications: A high school diploma and 5-7 years of experience are required, preferably in a university setting, or equivalent combination of education and experience. Bachelors degree preferred. Must possess skill in Microsoft Office software applications: Word, Power Point, Excel, and Outlook. Must be organized and detail oriented with strong writing skills and a high degree of professionalism. Familiarity with Adobe InDesign, Photoshop, Acrobat, and web platforms such as WordPress are preferred. The successful candidate will be adept with technology, and have the ability to multi-task in a time sensitive, high pressure environment. The position requires occasional evening and weekend work, and is located in San Francisco - relocation reimbursement is not available.

Reference Number: 07-26362

Salary Grade: 025

Employment Type: Non-Exempt

Org: Wharton San Francisco

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: X-Secretarial/Administrative