BUSINESS OPERATIONS ASSISTANT
JOB NO.: 101889-US
Work Type: Staff-Full Time
Department: FP&M/PP SERVICES/CUSTODIAL
Categories: Accounting, Finance, Purchasing, Architecture, Construction, Planning, Communications, Editing, Facilities, Skilled Trades, Maintenance, Graphic Design, Human Resources, Payroll, Information Systems/Technology, Laboratory Technician, Research Specialists, Office & Administrative Support
Employment Class: University Staff-Ongoing
Position Vacancy ID: 101889
Working Title: BUSINESS OPERATIONS ASSISTANT
Official Title: OFFICE OPER ASSOCIATE(16160)
Hiring Department: A717022-FACILITIES PLNG AND MGMT/PP SERVICES/CUSTODIAL
Term: This is an Ongoing appointment
This position reports directly to the Day Shift Custodial Services Program Supervisor. It is responsible for every aspect of running an administrative office that serves 491 custodians and 29 supervisors. The position will manage the Custodial Services Department administrative duties and functions. The incumbent must be an expert in the use of FP&M?s (Facilities Planning and Management) computerized facilities management software, electronic mail, word processing, excel spreadsheets, and database system software, in order to maintain computer databases of the Custodial maintenance and work orders systems.
This is a very demanding position with significant responsibility. The incumbent must interact with a very diverse population of personnel. The incumbent must locate and utilize a myriad of resources both on campus to successfully translate and/or interpret in order to complete necessary paperwork and documentation, understand customer needs and carry out all aspects of the job duties. The incumbent will serve as back up in completing recruitment responsibilities, including completing numerous administrative, legal and procedural steps for the non-English speaking prospective applicants. The incumbent must use personal initiative and sound judgment to anticipate and solve numerous complicated and frustrating problems. This position requires creativity, patience, initiative and sound judgment.
Responsibilities include, but are not limited to, the following:
- Maintain a close liaison with custodial supervisors
- Develop and maintain process to track gross square footage of departmental facilities
- Analyze personnel data and prepare reports
- Write and review ?ready for signature? correspondence and other official documents
- Resolve questions and respond to customer and employee requests and complaints
- Maintain the custodial employee (MS Excel) spreadsheet
- Maintain the custodial building/staffing square footage (MS Excel) spreadsheet
The University of Wisconsin Physical Plant is committed to the highest standard of customer service principles. Staff will serve as role models by practicing exemplary behaviors when working with customers, students and fellow staff members.
7:00 a.m. to 3:30 p.m., Monday through Friday, 30 minute unpaid meal break
Instructions to applicants:
Please click on the "Apply Now" button to start the application process.
Starting pay is based on experience and qualifications, with a minimum starting rate of $15.50 an hour.
Applicants will be asked to upload a resume and cover letter.
Additional Link: Full Position Details
NOTE: A Probationary Period will be Required
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Advertised: 17 May 2017 Central Daylight Time
Application Close: 31 Jul 2017 11:55 PM Central Daylight Time