Special Collections Assistant

Oswego, New York
Jul 14, 2017
Institution Type
Four-Year Institution

Penfield Library at the State University of New York at Oswego invites applications for a part-time, Special Collections Assistant to work 18.75 hours/week between the hours of 8am-4:30pm Monday through Friday. 

Posting Date: July 14, 2017

Review Date:  Review of applications will begin immediately and will continue until the position is filled.

Salary:  Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefit package.  For more information on benefits for full-time United University Professions (UUP) professional staff, visit:  https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUPPTbenefitsummary-Feb-2017.pdf or  http://www.suny.edu/benefits/

Date of Appointment:  July/August 2017

Description of Responsibilities:

The Special Collections Assistant initiates, coordinates and implements a variety of duties in support of the operations and collections of the Special Collections and Archives Department at State University of New York at Oswego’s Penfield Library.   

The Special Collections Assistant works closely with the Special Collections Librarian in a wide range of management activities.  A major component of this position will include accessioning, arrangement of, organization, and description of archival collections containing manuscripts, photographs, and other materials using PastPerfect. The Assistant makes recommendations on operational and procedural processes; participates in determining goals with the Special Collections Librarian; oversees project coordination and provides project directions and/or assistance to support staff, student assistants, and volunteers; while maintaining professionalism, confidentiality, proper archival practices, and concern for access.

Components of this position include collaborating with the Special Collections Librarian to develop outreach efforts through instructional presentations, displays and exhibits, and the Oswego Digital Library institutional repository; assisting students and researchers with long and short term research projects which include reference services via phone, email, mail and in-person. Attendance at conferences and workshops/webinars encouraged. 

This position is 18.75 hours/week between the hours of 8am-4:30pm Monday through Friday, exact schedule to be negotiated.

In addition, this position will be expected to display a demonstrated potential for excellence in librarianship, scholarship and service; commitment to undergraduate and graduate education, and possess communication and interpersonal skills sufficient to work effectively with an increasingly diverse array of students and colleagues.

Required Qualifications:

  • Master’s degree in History, Museum Studies, Library/Information Science, or related area by time of appointment
  • 2 or more years of experience in archives or special collections
  • Experience using a museum or archives database
  • Ability to lift at least 25 pounds
  • Detail-oriented
  • Ability to work both independently and collaboratively with colleagues
  • Excellent written and oral communication skills

Preferred Qualifications:

  • Experience with PastPerfect, Excel and scanning images

To Apply:  Submit a letter of application addressing qualifications, resume, a copy of unofficial transcripts; and contact information for three professional references to:


If you have any questions about the position, please call or e-mail:

Kathryn Johns-Masten (Chair)

Phone: 315-312-3553

Email:  kathryn.johnsmasten@oswego.edu

Official transcripts are required prior to hiring. Files must be complete to be considered.

Visa sponsorship is not available for this position. 

Description of Department:  Penfield Library is a dynamic, innovative, and learning-centered environment serving students, faculty and staff at SUNY Oswego.  Located at the heart of the campus and online at www.oswego.edu/library, the Library is an evolving high tech learning facility that supports campus curriculum, teaching, and research. Sixteen full-time faculty and professionals, 6 adjunct faculty, and 15 classified staff support a well-established liaison program that provides collection development, specialized reference, and information literacy instruction in all curricular areas.

Penfield library is committed to the practices of social justice, diversity, equality, and respect among our staff, students, collections, and services. We are actively working to build an inclusive environment by setting goals that directly reflect equity and inclusivity, and supporting the goals outlined in SUNY Oswego’s Strategic Diversity and Inclusion Plan, available at https://www.oswego.edu/diversity/. All positions will be called on to contribute to building this environment.

Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of "Top Up-and-Coming Schools" in U.S. News “America’s Best Colleges” in 2010, a Kiplinger's “Best College Value” for 2015, and a "Best Northeastern College" by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College’s success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities.

Additional information about SUNY Oswego can be found at www.oswego.edu.

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students.  We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please see our full non-discrimination policy, https://www.oswego.edu/title-ix/non-discrimination-policy.

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.  

For Campus Safety information, please see the Annual Security and Fire Report (Clery) on the Human Resources Website: https://www.oswego.edu/human-resources/annual-security-and-fire-report

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.