Administrative Assistant III (Part-Time)

*Applications are accepted electronically ONLY at*

University of Colorado Denver l Anschutz Medical Campus

School of Medicine Department of Pediatrics, Section of Emergency Medicine

Administrative Assistant III (Part-Time)

Position #695050 - Requisition 10303

The Section of Emergency Medicine has an opening for a part-time (0.50 FTE), University Staff (unclassified) Administrative Assistant III position.

The University of Colorado Denver Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

Job Summary:
The Department of Pediatrics, Section of Emergency Medicine is in need of a part-time (0.50 FTE) Administrative Assistant. This individual will assist the research team with research-related administrative activities, such as assisting with scheduling of meetings and events in conjunction with another, section-specific administrative assistant for the Director of Research. This individual will also support the Research Manager, Lead PRA, and other research staff as needed, specifically with meetings, requests for time off, creating and maintaining the ED schedule for the PRAs, and other tasks as assigned. This person will also assist with the hiring and onboarding process when needed, track inventory and order supplies and software for the research team, take minutes at meetings, and generally support the Section's principal investigators with whatever is needed for academic conferences. This Administrative Assistant will also assist with updating the research boards and keeping them current.

Examples of Work Performed: Under the guidance and direction of the Research Manager and Lead PRA, this position will:
  • Assist with coordination of interviewing, hiring, and onboarding new employees.
  • Track inventory and order supplies and software for the research team.
  • Responsible for creation and maintenance of PRA schedules, and assist the Research Manager in tracking sick and vacation time for the team.
  • Follow-up with all research personnel as directed by the Lead PRA to make sure all are up-to-date on educational and training requirements specific to their function and duties; keep a log of expiration dates of licenses, CITI certificates, trainings, etc.
  • Maintenance of Administrative SOPs (shared with RM, Sr. PRA, Admin. PRA), and proof-read research SOPs.
  • Coordination of monthly research staff meetings and visitors (such as PECARN members, Study PIs, Study monitors, Project Managers, etc.).
  • Assist participants with academic conferences (ACEP, SAEM, PAS, AAP; regional, national and international); including preparation for presentations of abstracts, manuscripts, etc.
  • Create meeting agendas and take minutes, plan, schedule, and coordinate meetings involving research protocols, set up conference calls.
  • Update research boards quarterly.
  • Assist with data projects as necessary and appropriate.
  • Perform other duties and tasks as assigned.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Salary and Benefits:

The hiring salary for this position is negotiable and commensurate with skills and experience. This position is eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications:
  • Three (3) years of general clerical experience, which included (1) year of experience working in an administrative assistant or equivalent position.

Substitution: College or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis.

Conditions of Employment:
  • Must be willing and able to successfully pass a 10 panel drug test.
  • Must be willing and able to successfully pass a national criminal background check.

Preferred Qualifications:
  • Four (4) or more years of experience as an administrative assistant or equivalent.
  • Experience with scheduling work shifts.
  • Experience working with an electronic medical records system.
  • Experience working with Microsoft Office Products (ex. Word, Excel, PowerPoint, Outlook).
  • Experience working with Financial Software programs and tracking systems.
  • Bachelor's degree in a related field from an accredited institution.

Competencies/Knowledge, Skills and Abilities:
  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Knowledge of basic medical terminology
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
  • Strong interpersonal skills, with the ability to work well with many different personalities, both individually and personally.
  • Able to perform duties autonomously as well as under direct supervision, with strong personal direction and motivation; must possess excellent organizational skills.
  • Ability to work in a sometimes stressful environment.
  • Knowledge of Microsoft Office Products (ex. Word, Excel, PowerPoint, Outlook).
  • Familiarity with Financial Software programs and tracking systems.

Special Instructions to Applicants:Required Application Materials: To apply, please visit: and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Questions should be directed to Mimi Munroe at

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:Application Deadline: Applications are accepted electronically ONLY at Review of applications will begin immediately, and will continue until the position is filled.

Job Category: Administrative Support and Related

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20989 - SOM-PEDS Emergency-GenOps

Schedule: Part-time

Posting Date: Jul 13, 2017

Closing Date: Ongoing

Posting Contact Name: Mimi Munroe

Posting Contact Email:

Position Number: 00695050