Associate Registrar

Hoboken, NJ
Jul 14, 2017
Institution Type
Four-Year Institution

Job Description

General Summary

The Associate University Registrar, reporting to the University Registrar, provides leadership, support and management in the daily operations of the Registrar's Office; shares responsibility for the accuracy, integrity, privacy and security of all academic records. The Associate University Registrar works together with the University Registrar to ensure compliance with published policies and procedures while providing outstanding customer service to students, staff, faculty and the larger community. The University is in the process of implementing the student records module of the ERP system to improve efficiency.

Principle Duties and Responsibilities

  • Serve as the lead to the department's Assistant and Associate Registrars
  • Oversee daily activities of the Registrar's Office including staff development and training, monitoring progress of major projects to maintain/improve department performance
  • Coordinate the maintenance of the Registrar's Office calendar
  • Liaison to academic officials concerning University policy/procedures and compliance using state, federal and best practice guidelines
  • Oversee and direct the implementation of policy, procedure and curriculum changes made by the Graduate and Undergraduate Curriculum Committee including SIS and catalog updates
  • Ensures the quality control and the management and maintenance of student academic records
  • Assist with system implementation activities
  • Assist in resolving system and customer service issues pertaining to student records and registration
  • Assist with the documentation of records functions for students, faculty and staff
  • Work closely with The University Registrar to enhance efficiency by assessing and evaluating policies/procedures in alignment with the University's strategic plans
  • Administer Registrar activities related to Title IV
  • Other duties as assigned

  • Bachelor's degree required Master's preferred
  • Eight - ten years' experience working in a Registrar's Office
  • Experience with a student information system required
  • Previous supervisory experience required
  • Prior experience with the implementation of ERP student information systems is a plus
  • Record retention policies; data privacy policies and procedures (FERPA); generally accepted AACRAO guidelines, federal, state and regulatory requirements; academic policies and procedure

Skills and Abilities

Strong computer software skills, including experience with a student information system; ability to work independently on multiple tasks with a high degree of accuracy; ability to work as an effective member of a team; ability to manage, direct and supervise staff; strong leadership, interpersonal, organizational, written and oral communication skills; extreme attention to detail.

Office of the Registrar

General Submission Guidelines:

In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Still Have Questions?

If you have any questions regarding your application, please contact

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.

Jeanne Clery Disclosure:

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site: