Administrative Analyst/Specialist - Exempt I

Location
Fresno
Posted
Jul 13, 2017
Institution Type
Four-Year Institution

Note: This is a full-time (40 hours per week), probationary, exempt position

Organizational Description:

The Dean of Undergraduate Studies reports directly to the Provost and Vice President for Academic Affairs in working with faculty on academic planning and policy issues including: curriculum development, program review, changes to the general education program and undergraduate research. The dean sits on academic senate committees dealing with these issues as well as committees on student academic petitions and disqualifications.

Overview:

Under the general supervision of the Dean, the incumbent will provide lead work direction and day-to-day oversight and analysis of staff and general administrative functions of the Dean's office including business affairs, personnel matters, interpreting policies and procedures and budgets. Work with the Chancellor's office on updates to the campus' Academic Master Plans and new degree programs. Assignments and projects are varied and complex with long work cycles. Administrative projects involve performing, coordinating, prioritizing and/or monitoring through their completion. Interpersonal contacts are varied and often at the higher level and tend to involve a board range of problem solving activities.

Position Summary:

    	
  • Coordinate day to day operations for the Office of the Dean of Undergraduate Studies
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  • Prepare for committee meetings (i.e. Academic Senate, Academic Policies & Procedures, (AP&P), Academic Standards and Grading Procedures, General Education, Undergraduate Curriculum, Service Learning, Student Academic Petitions, Writing Committee
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  • Maintain the academic plan tables for all programs
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  • Facilitate interaction with entities that report to the Dean of Undergraduate Studies, including Smittcamp Honor's College, Early Assessment Program and Scheduling Office
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  • Coordinate General Education, Service Learning, Undergraduate Curriculum, new degrees, on-line catalog and Writing Courses Approval Processes
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  • Review and recommend dates for the Academic Calendar. Responsible for Academic Calendar Database, inputting dates to Chancellor's Office
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  • Maintain Degrees Database, inputting new degrees to the Chancellor's Office
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  • Maintain the Transfer Model Curriculum database for the Associate Degrees Transfer
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  • Maintain the Dean of Undergraduate Studies calendar
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  • Review and make recommendations regarding approval for documents requiring the Dean's signature, i.e., Academic Student appeals, Drop/Withdrawals
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  • Coordinate travel for the Dean and others reporting to the Dean
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  • Maintain the office stateside budget, foundation budget and the budget for some offices reporting to the Dean. i.e., Early Assessment Program
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  • Provide lead work direction to support staff
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  • Handle Absence Management for all employees reporting directly to the Dean of Undergraduate Studies
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  • Update Undergraduate Studies website
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  • Manage recruiting and hiring of office personnel
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  • Manage program accreditation and Collegiate Learning Assessment Exam

Knowledge, Skills & Abilities:

    	
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to a dean's office or university college
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  • Working knowledge of operational and fiscal analysis and techniques
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  • Working knowledge of standard theories, principles, practices, and techniques applicable to a dean's office or university college to develop conclusions and make recommendations
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  • Working knowledge of budget policies and procedures
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  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations
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  • Expertise in investigating and analyzing problems with a broad administrative impact and implications

Ability to:

    	
  • Apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations
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  • Train others on new skills and procedures and provide lead work direction
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  • Effectively interpret, organize, and present information and ideas in written or presentation form
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  • Anticipate problems and address them proactively
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  • Take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved

Education and Experience:

    	
  • Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs

Preferred Skills:

    	
  • Four years of recent related experience providing clerical support with a wide variety of administrative duties and responsibilities
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  • Excellent organizational skills
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  • Attention to detail in composing, typing and proofing materials
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  • Experience in Flexible Student reporting queries
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  • Detailed knowledge of PeopleSoft Student Administration and Financials
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  • Detailed knowledge of Bizflow software
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  • Advanced knowledge of University governance systems, department, and processes
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  • Experience with curriculum requirements and program reviews for academic degrees
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  • Knowledge of CSU program planning
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  • Advanced proficiency with Microsoft Office Suite (Word, Excel, Access, Adobe and PowerPoint), and other relevant University applications, such as e-mail and calendar

Filing Deadline:

July 27, 2017

Application Procedures:

Complete the required fields on the online application, a resume, and three professional references, including telephone numbers, are required. A cover letter that addresses your qualifications for the position is also required. Full consideration will not be given to applicants who fail to complete all application requirements.

Pursuant to Executive Order 1088, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case-by-case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278-2032.

How To Apply:

To apply for this or any open position at Fresno State visit our online employment site at: http://jobs.csufresno.edu/

Other Requirements:

Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.

California State University, Fresno, in conjunction with the CSU policy, requires that the successful candidate complete a full background check (including a criminal records check) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site: http://www.fresnostate.edu/adminserv/police/clery/index.html

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site: http://www.calstate.edu/eo/EO-1083.html

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Other Applicant Information:

Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.

It is the policy of the California State University to fill vacant positions represented by the California State University Employees' Union (CSUEU) with qualified applicants currently employed on the campus. Other applicants may be selected when it is necessary to meet the best interests of the campus by obtaining specialized skills and abilities not available from campus applicants.

Equal Employment Opportunity:

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004-12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.

Further, California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.

General Information:

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high-quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 24,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.

Metropolitan Fresno, with a multi-ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.



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