Construction Administrator

New Tech Mechanical Systems, Inc
Bay Shore, NY
Jul 13, 2017
Jobs Outside Higher Education
Other Jobs Outside Higher Education
Institution Type
Outside Academe

Job Description

Job Summary:

This position is required to closely interact with an energetic group including the Project Manager and assigned team members to ensure the timely completion of each project. Coordinates and communicates with customers on project status and missing documentation.

  • Confirm Purchase Orders / Contracts are received approved
  • Obtain Required Insurance Certificates for Project if needed
  • Coordinate Permits
    • Issue PO's to Vendors and Sub Contractors
    • Request Submittals for materials and equipment
    • Coordinate and Acquire Shop Drawings for Ductwork Via Sheet Metal Contractor / Project Manager
    • Forward Submittals to General Contractors and Engineers with formal transmittal
      • Follow up on approvals (Submittals/ Shop Drawings)
    • Forward approved submittals to Subs and Vendors with formal transmittal and ask for lead times on equipment/ materials
    • Copy all approved submittals/ drawings for Project Managers (also done via email)
    • Schedule and Coordinate meetings with Project Manager
  • Communicate with Project Managers regarding scheduling of work to be completed on projects, follow up with Project Managers for Job Progress
  • Follow up with pricing, status of approval on Change Orders
  • Gather Model and Serial Numbers for Equipment
  • Prepare/ Acquire Close Out Documents for Closing Jobs
  • Qualifications:
  • Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
  • Proven experience prioritizing tasks in order to meet tight deadlines within a high paced environment.
  • Experience with Microsoft Office programs.
  • Familiarity with the HVAC Industry
  • Flexibility to work overtime/ weekends, as required.

Salary up to 55K Based on Experience

Bay Shore, NY


Sun, 18 Jun 2017 12:14:07 PDT